Long Term Substitute: Ponaganset Middle School Secretary

Long Term Substitute:
Ponaganset Middle School Secretary

Foster-Glocester Regional Schools Ponaganset Middle - Glocester, Rhode Island

Job : 5740949

Final date to receive applications: Posted until filled

Posted: May 27, 2026 12:00 AM (UTC)

Starting Date: Immediately

REPORTS TO:

Building Level Principal and/or designee

• Associate Degree or Administrative Assistant / Secretary Training Program required
• Two years of experience as a school secretary or other secretary (strongly preferred)
• Highly effective organizational, interpersonal, and written communication skills
• Knowledge of and experience with the use of technology programs and systems, including but not limited to Word, Excel, Outlook, PowerPoint and Google Suite
• Knowledge and skills to maintain high level of confidentiality
• Knowledge and skills to multitask and work in a busy environment
• Knowledge and skills to accurately input and retrieve data from systems
• Knowledge and skills to manage the operations of the school office and other school offices in order to coordinate and support staff, teachers, and administrators
• Knowledge and skills to maintain accurate school-based records and other records and documentation

• Provide direct support to the Associate/Assistant Principal(s) and assist in maintaining general order and efficient operation of the main office and school
• Routinely performs and/or implements school level office functions, operations, procedures, and systems that support and enhance school level and district level operations and requirements
• Take initiative and provide assistance to staff, teachers, administrators, students and parents
• Input and maintain data with precision and accuracy in print documents and electronic systems (Student Information System, Microsoft Office, Google Docs, etc.)
• Use independent judgment to analyze the operations of the school, identify potential problems, bring them to the attention of appropriate staff and/or administrators
• Assist the Associate/Assistant Principal(s), and other professionals inputting relevant data into relevant electronic management systems and retrieving data from those systems
• Exercise independent judgment in correcting errors or omissions in print and electronic files, procedures, operations and functions
• Write purchase orders following the unified chart of accounts; monitor and manage account balances
• Ensure materials/supplies needed for the operation of the school are available
• Process forms and maintain accurate records of students and staff
• Ensure data relating to student records, student performance, and student behavior are accurately input and maintained in relevant educational and management programs
• Organize and maintain files for various school activities and administrative functions
• Assist the building principal to ensure all classes are covered in the absence of teachers and staff
• Perform routine maintenance to office equipment and copy machines (e.g., clears jams, change paper, toner, staples, etc.)
• Maintain a schedule of appointments and make arrangements for conferences and interviews for administrators
• Maintain legally required and appropriate levels of confidentiality
• Cross train and provide support in school counseling, health, athletics, career technical education, and other offices as necessary
• Use AESOP, or related software, to accurately reflect staff time and assignments
• Create and distribute routine and confidential internal and external communication in print and electronic form as requested
• Use electronic media such as email and the school and district website to communicate with staff and the community
• Maintain a regular filing system as well as appropriately locked files of confidential student and staff records and other information, administrator files, and prepare them for permanent storage
• Process incoming telephone calls, mail, and other correspondence, maintain accurate records of these communications, and forward relevant information to teachers, staff, guidance counselors and administrators, as appropriate
• Produce, copy, and assemble materials to support the operations of the school main office and other offices in the school
• Exercise patience and tact when dealing with parents, students, teachers, administrators, and the public
• Drive to and from the middle school and high school as needed
• Work collaboratively and professionally with staff, teachers, and administrators in the Foster Glocester Regional School District, and the community
• Assist students, staff, and administrators in the performance of duties such as copying, form completion, assembling materials, etc., to support the operations of the school as requested by the principal
• Facilitate and support the implementation of school, district and state initiatives
• Perform the functions of the position in accordance with the Code of Professional Responsibilities, governing laws and regulations, and all School Committee and district policies, procedures, and…