Long Term Substitute: Financial Secretary - Accounts Payable/Receivable Job Glocester area,Rhode Island USA,Administrative/Clerical

Long Term Substitute:
Financial Secretary
- Accounts Payable/Receivable

Foster-Glocester Regional Schools
- Glocester, Rhode Island Open in Google Maps

Job Details

Job : 5914060
Final date to receive applications: Posted until filled
Posted: Sep 03, 2026 12:00 AM (UTC)
Starting Date: Nov 18, 2026

Job Description

Reports to:

Business Manager

Assist in maintaining general order and efficient operation in the Business Office and other aspects of the district/schools as needed;

Routinely performs and/or implements district level functions, office functions, operations, procedures, and systems that support and enhance district level and school level operations;

Take initiative and provide assistance to the staff, teachers, administrators, students and parents;

Input and maintain data with precision and accuracy in print documents and electronic systems (Infinite Visions, Microsoft Office, Google Docs, etc.), as needed;

Use independent judgment to analyze the operations in the business office, identify potential problems, bring them to the attention of appropriate staff and/or administrators;

Exercise independent judgment in correcting errors or omissions in print and electronic files, procedures, operations and functions;

Review & enter purchase orders following the unified chart of accounts; monitor and manage account balances;

Maintain accurate financial records;

Ensure materials/supplies needed for the operation of the school are available;

Process forms and maintain accurate records of students and staff;

Maintain legally required and appropriate levels of confidentiality;

Cross train and provide support in other roles in the business office and other offices as necessary;

Create and distribute routine and confidential internal and external; communication in print and electronic form as requested;

Effectively use productivity software (Infinite Vision, Word, Excel, Outlook, PowerPoint, Google Docs, etc.) to organize and maximize the efficiency of the business office;

Use electronic media such as email and the school and district website to communicate with staff and the community;

Maintain a regular filing system as well as appropriately locked files of confidential staff records and other information, and prepare them for permanent storage;

Process incoming telephone calls, mail, and other correspondence, maintains accurate records of these communication, and forwards relevant information to teachers, staff, guidance counselors and administrators, as appropriate;

Create and distribute routine and confidential internal and external; communication in print and electronic form as requested;

Exercise patience and tact when dealing with parents, students, teachers, administrators, and the public;

Specific vision ability required by this job includes close vision and distance vision;

Occasionally, yet essential to this position, the individual must meet deadlines with severe time constraints; the position may require the employee to work irregular or extended hours, direct responsibility for the safety, well-being, or work output of other people, and meet multiple demands from several people;

Drive to and from the middle school, high school, and other locations as needed;

Work collaboratively and professionally with staff, teachers, and administrators in the Foster Glocester Regional School District, and the community;

Assist staff, teachers, and administrators in the performance of duties such as copying, form completion, assembling materials, etc., to support the operations of the district as requested;

Facilitate and support the implementation of school, district and state initiatives;

Perform the functions of the position in accordance with the Code of Professional Responsibilities, governing laws and regulations, and all School Committee and district policies, procedures, and administrative directives; and

Performs other related duties and responsibilities as assigned by the Business Manager or designee.

Position Type: Full-time

Job Requirements

MINIMUM QUALIFICATIONS:

Associate Degree or Administrative Assistant / Secretary Training Program required;
Two plus years of successful financial, bookkeeping, or secretarial experience;
Knowledge & experience with automated accounting software required, with preference to experience with Infinite Vision accounting software;
Knowledge of and experience with the use a variety technology programs and systems, including but not limited to Word, Excel, Outlook, PowerPoint and Google Docs, in order to maximize the efficiency of the schools;
Ability to work with mathematical concepts, apply concepts such as fractions, percentages, ratios, and proportions to practical situations;
Knowledge UCOA, automated accounting systems and accounting practices and ability to prepare financial report requests in a timely manner;
Highly effective organizational, interpersonal, and written communication skills;
Knowledge of and experience with managing accounts payable, auditing and approving expenses, and other financial record…

Long Term Substitute: Financial Secretary - Accounts Payable​/Receivable

Long Term Substitute: Financial Secretary - Accounts Payable/Receivable