Long Term Substitute - Administrative Assistant

Job Description

East Veterans Elementary School (Gloucester Public Schools System) seeks a creative, multi‑tasking Administrative Assistant to serve as the main point of contact for families, parents, and partners. The role involves front‑office responsibilities and supporting the Principal with school operations. A warm, welcoming, and professional atmosphere must be maintained at all times.

• Perform receptionist duties: answer and screen telephone calls, relay messages, respond to remote access, handle inquiries, and maintain sign‑in books.
• Maintain accurate student data and records in all school information systems.
• Perform accurate data entry into various databases and software systems (e.g., School Brains, Google, Frontline).
• Coordinate student dismissals and manage tardies.
• Maintain the student activities fund account.
• Work cooperatively with all school staff.
• Report staff attendance and payroll.
• Manage purchase orders and budget‑related tasks, including supply distribution.
• Organize and maintain the office space.
• Assist with MCAS distribution and report card distribution.
• Learn and use new applications or software as needed.
• Maintain confidentiality and effective working relationships with staff, city staff, and city officials.
• Promote a positive attitude and perform additional duties as assigned by the Principal or Assistant Principal.

• Proficient with Google Docs, Sheets, Drive, Microsoft Office (Word, Excel).
• Knowledge of school information systems and common computer programs (School Brains, Frontline, Munis, PowerPoint).
• Ability to welcome and support families of diverse cultures.
• At least three years of progressive related experience in a school or municipal setting.
• Excellent customer service skills.
• Effective interpersonal and strong communication skills.
• Ability to work independently.
• Professional and collaborative communication skills.
• Patience, flexibility, and a positive attitude.

Position Type:
Full‑time

Work Year and Day:
Starting September 2, 2026 through approximately November 24, 2026 to cover a medical leave.

Salary: $20.00 per hour.

Starting Date:
Sep 2, 2027

• Matt Fusco, Principal
• 11 Webster Street, Gloucester, Massachusetts 01930
• Phone: 978‑281‑9820
• Email: