Administrative Assistant

About Us

PRISM is a community supported social service organization providing dignity-centered resources for food, housing, and other basic needs. We were founded by community members concerned about their neighbors' basic needs and challenges. PRISM blends talent, passion, and abilities into opportunities that improve the lives of everyone as we build a reflecting the spirit of the northwest suburbs.

Our vision is to lead in providing innovative and dignified services that foster resilient individuals and a healthier, more sustainable community.

PRISM strives to incorporate the core values of collaboration, innovation, dignity, and accountability into all aspects of our organization. Our programming helps low-income and basic wage-earning families meet their essential needs of food, housing, and clothing. The Marketplace Food Shelf, Housing Programs, Shop for Change Thrift Shop, and Children's Programs operate in a professional and dignified manner, allowing program participants the opportunity to choose the products and resources that are most helpful for their situations.

At PRISM, we understand equity and inclusion as actions, and strive to make services not only accessible, but welcoming with a clear understanding of how we operate.

• Group Term Life with AD&D (100% paid by PRISM)
• Long Term Disability (100% paid by PRISM)
• Medical insurance (PRISM pays 80% to 90% of the premium for employees and 50% of the premium for dependents)
• Health Savings Plan with employer contribution when on a high deductible health plan
• Dental (cost sharing)
• Vision (employee paid)
• Supplemental insurance through Aflac
• A standalone upgraded Employee Assistance Program (EAP)
• Retirement plan with company match dollar for dollar up to 3% with no vesting schedule (separate waiting period)

We are currently hiring an Administrative Assistant. The position is full time, 40 hours per week, non-exempt, and benefits eligible. Pay for this position is $26.00 –$28.00 per hour, depending on qualifications and previous related experience.

The Administrative Assistant provides administrative support to the CEO and Advancement Director, balancing leadership support responsibilities with administrative assistance for the Advancement team.

All PRISM employees are required to participate in 3-4 annual events occurring outside of normal business hours or normal workdays.

Executive Director Support: ~40% of time

• Executive Support:
  Manage calendar, schedule meetings, coordinate appointments, prepare materials, track deadlines, and anticipate upcoming needs
• Board of Directors Functions:
  Coordinate board calendars and meetings, prepare and distribute materials, maintain accurate records, and support governance and compliance requirements
• Advocacy:
  Track local, state, and federal legislation; research impacts and prepares summaries
• Project Support:
  Help manage special projects by coordinating timelines, gathering information, tracking deliverables, and following up with responsible staff
• Community & Government Relations:
  Coordinate meetings and visits with elected officials, community partners, funders, and other stakeholders; maintain contact information and follow-up
• Event & Retreat Coordination:
  Assist with board retreats, staff events, tours, community meetings, and other organizational events
• Administrative Systems:
  Maintain shared calendars, electronic files, contact lists, templates, and administrative systems so information is organized and easy to retrieve

Advancement Support: ~50% of time

• Fundraising Tracking and Reporting:
  Provide tracking of monthly revenue and fundraising goals, facilitate quarterly reports of donor trends to inform fundraising approach.
• Gift Processing and…