Finance Executive - Revenue & Payables

Orion Associates provides business management services like Payroll administration, Training, Human Resources, and more for our various other companies:
Meridian Services, Zenith Services, Morning Sun Financial Services, and Little Stars. All of our companies work together to administer high quality professional services for staff while also supporting people with disabilities, the elderly, and their families.

Job Title: Executive Administrator of Finance - Revenue and Payables
Department: Finance Operations
Reports To: Chief Financial Officer
Job Type: Full-time;
Exempt
Location: Golden Valley, MN; hybrid eligible (4 days in office; 1 day remote) after 90 days
Direct Reports: Accounts Payable Department, Accounts Receivable Department, Fiscal Supports Department
Key Stakeholders: Executive Leadership Team, Finance Department, Payroll Department, Human Resources

The Executive Administrator of Finance - Revenue and Payables provides strategic and operational leadership for enterprise-wide accounts receivable, accounts payable, cash flow management, and financial transaction processing across Orion Associates and its related entities. The role ensures timely revenue collection, accurate vendor payments, optimized cash management, effective financial controls, and standardized processes across the affiliated organizations. As a key partner to the Chief Financial Officer, the position supports financial stability, liquidity planning, operational efficiency, risk management, and organizational growth.

• Lead enterprise-wide accounts receivable operations across all entities.
• Ensure timely billing, collections, payment posting, account reconciliation, and revenue recognition activities.
• Establish collection strategies that balance customer service with organizational cash flow objectives.
• Monitor aging reports and collection performance metrics to reduce outstanding receivables and provide recommendations of actions to support improvement.
• Develop policies and procedures to improve collection effectiveness and minimize bad debt exposure.
• Provide executive reporting on receivable trends, collection performance, and revenue cycle risks.
• Collaborate with operational leaders to address billing issues and improve payment outcomes.
• Work with department leadership to understand and streamline processes between departments to foster collaboration.
• Oversee accounts payable operations to ensure timely and accurate payment processing.
• Supervise AP staff and managers while establishing consistent workflows and service standards.
• Maintain strong internal controls surrounding purchasing, invoice approval, and payment authorization processes.
• Monitor vendor payment schedules to optimize cash flow while maintaining positive vendor relationships.
• Ensure compliance with contractual obligations, payment terms, and organizational policies.
• Review and approve high-dollar, complex, or escalated payment transactions.
• Support procurement and contract administration processes as needed.

• Partner with the CFO to develop cash flow forecasts and liquidity management strategies.
• Monitor daily cash position and projected funding requirements across entities.
• Analyze trends impacting working capital, collections, vendor obligations, and cash utilization.
• Support budgeting and forecasting processes through revenue and expenditure analysis.
• Provide recommendations to improve cash conversion cycles and strengthen financial performance.
• Develop executive-level reporting regarding cash flow, receivables, payables, and financial risk indicators.

• Establish and maintain internal controls for revenue collection, payment processing, and financial transactions.
• Ensure compliance with organizational policies, accounting standards, and regulatory requirements.
• Lead audit preparation and coordinate support for internal and external audits.
• Identify operational risks and implement corrective action plans.
• Maintain documentation standards and financial process controls to support audit readiness.
• Develop enterprise-wide financial governance practices for transaction processing activities.

• Oversee financial systems supporting accounts receivable, accounts payable, and cash management functions.
• Evaluate opportunities for automation, workflow improvements, and operational efficiencies.
• Lead implementation of best practices across multiple entities.
• Partner with technology and finance teams to improve reporting capabilities and data integrity.
• Manage relationships with banking partners, payment processors, and financial service vendors.
• Support system upgrades, integrations, and process redesign initiatives.

• Partner with Finance, Accounting, Operations, Human Resources, and Executive Leadership to develop cross departmental processes and oversight…