Finance and Administrative Manager, CES

Description Of Job

The Conference and Event Services (CES) Finance and Administrative Manager is a critical member of our team whose primary duties include fiscal management, contracting, and supporting the Intern Housing program at Mines.

The Conference and Event Services (CES) Finance and Administrative Manager is a critical member of our team whose primary duties include fiscal management, contracting, and supporting the Intern Housing program ving as our Finance and Administrative Manager, you will manage budgets in auxiliary accounts. This work is vital because you will independently create ad‑hoc analyses, scenario projections and a variety of financial reports that executive management will rely on for strategic decisions.

This position requires critical and strategic thinking, the ability to perform robust financial analyses, independent problem‑solving abilities, effective and collaborative interpersonal skills, detail‑orientation, initiative, a strong customer services focus, and the ability to manage simultaneous, high‑profile projects. If that sounds like you, please apply! This work takes place primarily on campus in Golden, Colorado. Occasionally, you will be required to work non‑routine hours to assist with event support, including weekends and evenings.

• Develop, manage and coordinate CES program/event budgets including revenue forecasts expenses.
• Coordinate operating and capital request processes.
• Develop long‑term projections for CES using trend analysis, benchmarking data and financial assumptions.
• Provide accounting and reconciliation functions for CES programs and events.
• Prepare financial documents including purchase requisitions, deposits, journal entry requests and budget entry requests.
• Prepare various standard and ad‑hoc financial reports for executive management.
• Manage credit card payments and transfer information into database.
• Create and send client invoices and respond to billing questions.
• Assist with aging report responsibilities and payment follow‑up.
• Collect and process security deposits and monthly financial transactions.

• Serve as first point of contact for intern housing. Process, track and manage leads.
• Collaborate with Mines departments, and external partners to coordinate group intern contracts.
• Develop both group and individual intern housing contracts for processing and coordinate with Human Resources to conduct background screenings for individual interns and program instructors as needed.
• Update intern housing website as needed.
• Manage move‑in and move‑out process.

• Identify CES Department training needs. Create SOPs and manage Operations Manual.
• Responsible for maintaining and organizing electronic document management system for CES.
• Assist with ordering and inventory of supplies, assist with department projects, and help staff events for the department as needed.
• Supervise daily activities of student employees.
• Assist Associate Director of Operations in recruitment, student contracts.

$66,000 - $70,000 annual salary.

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options.
• Generous sick/vacation time: 13 paid holidays per year – including a week‑long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution.
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents).
• Free RTD Ecopass.

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state‑of‑the‑art Recreation Center (fitness classes and training, swimming pool and more) and equipment…