Administrative Assistant III – ROTC Liaison

Benefits

• Medical, Dental, and Vision Insurance
• Generous vacation and sick leave plus 13 paid holidays
• State retirement plan (PERA)
• Parental Leave
• Reduced cost tuition for employee and family members
• Life and Disability Insurance
• Professional growth and training opportunities
• Access to technology and equipment
• Colorado State Employee Assistance Program
• Access to a world-class recreation center
• Interaction with an international population and cultural events

The Administrative Assistant III – ROTC Liaison serves as the central coordination point between the university and Army and Air Force ROTC programs. This role is critical to ensuring seamless operations across multiple departments, military partners, and cross‑enrolled schools. The ROTC Liaison facilitates a wide range of administrative functions including student services, cadet record management, financial coordination, event planning, and interdepartmental collaboration.

This position also acts as a primary resource for cadets, prospective students, and campus partners.

• Program & Operations Coordination: Serve as the primary liaison between university departments and ROTC military units (Army and Air Force). Support Mines Veteran's Alliance. Coordinate key functions related to admissions, registration, scholarships, housing, and financial aid. Maintain communication with cross‑enrolled partner institutions.
• Student & Cadet Support: Maintain accurate and compliant cadet records in alignment with Department of Defense standards. Provide guidance and support to current and prospective ROTC students. Coordinate referrals and resources to support student success.
• Event Planning & Execution: Plan and execute 8–10 annual events including orientation programs, ceremonies, recruiting events, and formal functions. Manage logistics such as guest coordination, budgets, invitations, and on‑site support.
• Financial & Budget Administration: Monitor and manage multiple budgets, including tracking expenditures and reconciling accounts. Ensure compliance with institutional and state financial policies.
• Administrative & Office Management: Oversee daily office operations, including scheduling, communications, and documentation. Maintain department website and assist with marketing and outreach efforts. Coordinate calendars, meetings, and reporting.

This position is part of a close‑knit and supportive team committed to student success. The ROTC community is collaborative, respectful, and mission‑driven, with strong partnerships across campus and with military leadership.

• Opportunity to work closely with ROTC students and support future military leaders
• Exposure to cross‑functional collaboration with both university and federal stakeholders
• Involvement in high‑visibility events and ceremonies
• Meaningful impact on student development and success

This posting is only open to residents of the State of Colorado at the time of submitting your application.

• Three (3) years of relevant experience in administrative coordination in a complex or multi‑stakeholder environment. Experience must be clearly documented in the Work History section of your application; see resume will not be accepted.
• A combination of related education and/or relevant experience equal to three (3) years. Transcripts must be attached for educational credit.

• Prior relevant state service

• Core Competencies
  :
  Strong organizational skills with excellent follow‑through;
  Effective written and verbal communication;
  High attention to detail.
• Interpersonal Skills
  :
  Professional and approachable communication style;
  Ability to work with diverse student populations;
  Collaborative, service‑oriented mindset.
• Relevant Experience
  :
  Administrative coordination in a complex or multi‑stakeholder environment. Experience supporting student programs, higher education, or similar environments preferred. Ability to manage confidential information with discretion.

• Background check

Colorado School of Mines is…