Administrative Assistant III – ROTC Liaison

Administrative Assistant III – ROTC Liaison

The Administrative Assistant III – ROTC Liaison serves as the central coordination point between the university and Army and Air Force ROTC programs. This role is critical to ensuring seamless operations across multiple departments, military partners, and cross-enrolled schools.

The ROTC Liaison facilitates a wide range of administrative functions including student services, cadet record management, financial coordination, event planning, and interdepartmental collaboration. This position also acts as a primary resource for cadets, prospective students, and campus partners.

Key Responsibilities

• Program & Operations Coordination
• Serve as the primary liaison between university departments and ROTC military units (Army and Air Force).
• Support Mines Veteran's Alliance.
• Coordinate key functions related to admissions, registration, scholarships, housing, and financial aid.
• Maintain communication with cross-enrolled partner institutions.
• Student & Cadet Support
• Maintain accurate and compliant cadet records in alignment with Department of Defense standards.
• Provide guidance and support to current and prospective ROTC students.
• Coordinate referrals and resources to support student success.
• Event Planning & Execution
• Plan and execute 8–10 annual events including orientation programs, ceremonies, recruiting events, and formal functions.
• Manage logistics such as guest coordination, budgets, invitations, and on-site support.
• Financial & Budget Administration
• Monitor and manage multiple budgets, including tracking expenditures and reconciling accounts.
• Ensure compliance with institutional and state financial policies.
• Administrative & Office Management
• Oversee daily office operations, including scheduling, communications, and documentation.
• Maintain department website and assist with marketing and outreach efforts.
• Coordinate calendars, meetings, and reporting.
• Work Environment & Culture

This position is part of a close-knit and supportive team committed to student success. The ROTC community is collaborative, respectful, and mission-driven, with strong partnerships across campus and with military leadership.

What Makes This Role Unique

• Opportunity to work closely with ROTC students and support future military leaders
• Exposure to cross-functional collaboration with both university and federal stakeholders
• Involvement in high-visibility events and ceremonies
• Meaningful impact on student development and success