Administrative Assistant - Part Time

** CMTA, a Legence company*
* CMTA ()  is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities.

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* Job Summary:

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* CMTA, a Legence company, is hiring a detail-oriented  
** Part-Time Administrative Assistant
** to join our team. The ideal candidate will provide administrative support, assist with office tasks, and help ensure smooth day-to-day operations. This position requires strong communication skills, time management, and the ability to multitask in a fast-paced environment.  If you are a proactive and reliable individual looking for a part-time administrative role, we encourage you to apply!

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* Key Responsibilities:

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* + Answer and direct voicemails, emails, and other correspondence

+ Schedule appointments, meetings, and maintain PTO, events, deadlines, and other calendars

+ Organize and maintain files, records, and office and breakroom supplies

+ Prepare reports, presentations, and other documents as needed

+ Assist with data entry, invoicing, and expense tracking

+ Assist with labor report back checking and projections spreadsheet input

+ Assist with document headers, footers, and other formatting

+ Assist employees with parking permits and coordinate new, updated, or replacement permits

+ Notarize CMTA documents as needed

+ Prepare, notarize, and send lien waivers to the appropriate parties

+ Work with Certificates of Insurance (COIs) to gather and manage required documentation

+ Coordinate lunch/breakfasts for team meetings (internal/external)

+ Greet and assist visitors in a professional manner

+ Coordinate office logistics, including ordering supplies and managing inventory

+ Support team members with administrative tasks and special projects

+ Maintain confidentiality of sensitive information

+ Perform other duties as assigned

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* Qualifications & Skills:

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* + High school diploma or equivalent; associate's degree preferred

+ Proven work experience

+ Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace

+ Strong organizational and time-management skills

+ Excellent verbal and written communication abilities

+ Attention to detail and problem-solving skills

+ Ability to work independently and as part of a team

+ Professional demeanor and customer service skills

** Job Details:*
* Schedule:

Flexible, typically 15-25 hours per week

** Hourly Range:**  $20.00

LI-ES1 #LI-Onsite

** About Legence*
* Legence ()  (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems-enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions.

Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

** Benefits Overview*
* ** 401(k) Plan with Company Match:
** Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.

** Health & Welfare Benefits:
** Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.

** Life and Disability Insurance:
** Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.

** Time Off:
** Flexible non-accrual vacation; company holidays per policy.  _(For California employees, this is separate from California paid sick leave, if applicable.)_

** Expenses:
** Business travel and related expenses reimbursed per company policy.

** Reasonable…