Administrative Assistant - Part Time
Listed on 2026-09-09
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Administrative/Clerical
Office Administrator/ Coordinator
CMTA, a Legence Company
CMTA is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities.
CMTA, a Legence Company
CMTA is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities.
Job Summary
CMTA, a Legence company, is hiring a detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will provide administrative support, assist with office tasks, and help ensure smooth day-to-day operations. This position requires strong communication skills, time management, and the ability to multitask in a fast-paced environment. If you are a proactive and reliable individual looking for a part-time administrative role, we encourage you to apply!
Key Responsibilities
- Answer and direct voicemails, emails, and other correspondence
- Schedule appointments, meetings, and maintain PTO, events, deadlines, and other calendars
- Organize and maintain files, records, and office and breakroom supplies
- Prepare reports, presentations, and other documents as needed
- Assist with data entry, invoicing, and expense tracking
- Assist with labor report back checking and projections spreadsheet input
- Assist with document headers, footers, and other formatting
- Assist employees with parking permits and coordinate new, updated, or replacement permits
- Notarize CMTA documents as needed
- Prepare, notarize, and send lien waivers to the appropriate parties
- Work with Certificates of Insurance (COIs) to gather and manage required documentation
- Coordinate lunch/breakfasts for team meetings (internal/external)
- Greet and assist visitors in a professional manner
- Coordinate office logistics, including ordering supplies and managing inventory
- Support team members with administrative tasks and special projects
- Maintain confidentiality of sensitive information
- Perform other duties as assigned
Qualifications & Skills
- High school diploma or equivalent; associate’s degree preferred
- Proven work experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
- Strong organizational and time-management skills
- Excellent verbal and written communication abilities
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- Professional demeanor and customer service skills
Job Details
Schedule:
Flexible, typically 15-25 hours per week
Hourly Range: $20.00
About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
Benefits Overview
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life…
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