Executive Assistant

We believe being healthy should not require tradeoffs. SCN Best Co is a leading innovator, developer and manufacturer of Vitamin, Mineral & Supplement (VMS), Over-the-Counter (OTC) and prebiotics/probiotics in enjoyable forms such as gummies, lozenges and chews. With over 50 years of excellence, our team leads the way in changing how consumers make healthier choices. With unique food science expertise and proprietary processes, we’ve pioneered many firsts.

The fire in our belly to create new to the world products has guided and continues to be core to our mission of making health and wellness more enjoyable. Come join us and become a part of our winning formula!

The Executive Assistant reports directly to the Chief Financial Officer (CFO) and conducts work for the executive team (ELT), as needed. This role manages a broad variety of administrative tasks including managing an active calendar of appointments; preparing meeting and presentation materials; arranging travel plans, itineraries, and agendas; conducting office management duties; planning meetings and events; and ensuring comprehensive administrative support to the broader ELT.

In addition, this position is responsible for ensuring the efficient operation of the Corporate Headquarters office serving as the primary point of contact for office operations, facilities coordination, and vendor management.

• Provide executive support to the CEO, CFO, and broader Executive Leadership Team, as needed.
• Manage the calendars of the CEO and CFO using Outlook and Teams, which includes scheduling/monitoring deadlines, coordinating business and personal appointments and meetings, scheduling and planning heavy travel, organizing conference calls, company and networking events and outings, etc.
• Oversee general office management responsibilities, such as liaising with building facilities, ordering supplies, assisting visitors, etc.
• Coordinate all aspects of the Executive Leadership Team’s travel. Arrange flights, car rentals, hotels, shipment of appropriate materials, reservations, and trip itineraries. Manage subsequent expense reporting accordingly.
• Coordinate on and off-site meetings for the Executive Leadership Team. Set-up programs, events, and conferences by arranging for facilities and caterers, issuing information/invitations, booking travel for guests, and ensuring programs run smoothly.
• Assist in the preparation of presentations and organize files (hard and soft copy) for maximum utilization.
• Liaise with other executives, associates, and employees as necessary; preparing reports and other confidential material.
• Assist in projects initiated by the team.
• Manage relationships with office vendors, including Property management, Coffee and beverage suppliers, Cleaning services, Office supply vendors, Technology and building access providers
• Manage inventory and replenishment of office and kitchen supplies, including coordinate recurring purchases through approved vendors and company purchasing processes.
• Coordinate conference room scheduling and readiness, including support audiovisual and video conferencing equipment setup.
• Maintain office directories, seating charts, workplace records, parking management and aAdminister office badge and building access processes.
• Ensure compliance with required workplace postings and safety requirements.
• Coordinate catering and meeting logistics for internal and external meetings.
• Maintain the highest level of integrity, customer service, and confidentiality in all facets of this position.

• Associate's or Bachelor's degree in Business Administration, Hospitality, Communications, or related field
• 5+ years of experience in office…