Program Assistant - School of Minerals and Subsurface Energy

Program Assistant I

The School of Minerals and Subsurface Energy at Colorado School of Mines is seeking a highly organized, service-oriented, and collaborative Program Assistant I to join our team. This position plays a vital role in supporting the daily operations of one of the university's academic schools, serving as a key resource for faculty, staff, students, and external stakeholders.

This is an excellent opportunity for an administrative professional who enjoys balancing multiple priorities, building strong relationships, and contributing to a dynamic academic environment. The successful candidate will support a broad range of administrative, financial, communications, and student services functions while helping advance the school's educational and research mission.

As our school continues to grow and evolve, we are looking for someone who is adaptable, proactive, and excited to be part of a team navigating change and supporting a vibrant academic community.

About the Role

The Program Assistant I provides comprehensive administrative and financial support for the School of Minerals and Subsurface Energy. This role serves as a central point of coordination for school operations, student support services, communications, and program administration.

Key responsibilities include:

• Administrative and Operational Support
• Provide day-to-day office and administrative support for school leadership, faculty, staff, and programs.
• Assist with scheduling, correspondence, document preparation, reporting, and special projects.
• Coordinate conference room, office, laboratory, and building access.
• Support school events, seminars, and short-course programs.
• Supervise and coordinate student employees as assigned.
• Financial Administration
• Reallocate procurement card transactions and reconcile expenditures.
• Process budget transfers, journal entries, and other financial transactions.
• Track expenditures and assist with budget-related administrative activities.
• Partner with university administrative offices to ensure accurate financial processing.
• Student and Program Support
• Serve as a resource for undergraduate and graduate students by responding to inquiries and supporting academic program operations.
• Assist with administrative activities related to student services and special programs.
• Support program directors and school leadership with a variety of academic and administrative needs.
• Communications and Outreach
• Manage and maintain school website content.
• Update marketing and promotional materials.
• Assist with newsletter development, writing, and editing.
• Support the school's social media presence and public relations efforts.
• Contribute to fundraising and stakeholder engagement activities.
• Human Resources Support
• Manage administrative aspects of hiring processes and HR-related forms.
• Coordinate onboarding and other employment-related administrative activities.

What Will Help You Succeed

We're looking for someone who brings:

• Strong professional communication skills with diverse internal and external stakeholders.
• Exceptional customer service and relationship-building abilities.
• Excellent time management and organizational skills.
• Attention to detail and the ability to manage multiple competing priorities.
• A collaborative mindset coupled with the ability to work independently.
• Adaptability and a positive approach in a fast-paced, evolving environment.

Why Join Us?

At Colorado School of Mines, you'll join a dedicated team supporting a nationally recognized institution focused on solving important challenges related to energy, earth, and environmental systems. This position offers the opportunity to engage with students, faculty, researchers, and industry partners while contributing to the success of an academic school that has broad impact across campus and beyond.

If you thrive in a collaborative environment, enjoy meaningful administrative work, and take pride in providing exceptional service and support, we encourage you to apply.