Executive Assistant

Aug 31, 2026

$33 - $38/hour

09/08/26

Human Resources Division

40

This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

The Executive Assistant provides high-level administrative and operational support to the Department Director, serving as a trusted partner in managing the day-to-day priorities,logistics, and demands of the executive office. This position requires a high degree of discretion, professionalism, sound judgment, and initiative, along with the ability toanticipateneeds, manage competing priorities, and ensure important details are addressed.

The Executive Assistant coordinates scheduling and meetings, prepares agendas and materials, manages correspondence and logistics, and helps ensure the Department Director is prepared, organized, and focused on the organization’s highest priorities. Working with general direction, this position serves as a polished and professional point of contact for internal and external stakeholders and effectively balances strategic priorities with hands-on administrative responsibilities.

The ideal candidate is proactive, highly organized, and an excellent communicator whodemonstratesstrong follow-through and attention to detail. This individualanticipatesneeds, takes initiative, and helps ensure the executive officeoperatesefficiently, effectively, and witha high levelof professionalism.

Our team believes in the honor and value of public service. We treat all people with dignity, honesty, and respect anddemonstratean understanding of and appreciation for diversity through our actions. We value diverse perspectives and work collaboratively toidentifycommon goals and objectives. Through open, honest, and direct communication, we strive to build andmaintainan environment of trust, respect, and shared commitment to serving our community.

This is a hybrid position with a four-day workweek andrequiredin-office presence each business day. The role provides essential office and executive support, including managing incoming mail and deliveries,assisting visitors and vendors, and overseeing other time-sensitive responsibilities that require an on-site presence.

Hiring Range:$33.65 - $38.77

USD Hourly

Compensation will bedeterminedbased on education,experience and skills.

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires ; retirement matching; wellness programs; tuition reimbursement; flexible schedules;remote work options; and more.

Provide executive and administrative support to the Department Director andassistdivision directors as needed.

Coordinate department meetings and events, including scheduling,reserving meeting and event spaces, arranging virtual platforms, coordinating catering, and managing other event logistics.

Coordinate the preparation andtimelydistribution of meeting agendas and supporting materials; attend meetings as needed to takeaccurateminutes, document decisions and action items, and support follow-up on commitments and deadlines.

Help oversee day-to-day office operations, ensuring mail, packages, supplies, and other administrative functions are managed efficiently in our hybrid work environment.

Support department budget management by tracking expenditures, helping ensure expenses are recorded correctly,monitoring division spending against allocations, andassistingleaders in staying informed about their budgets.

Supportpurchasingand procurement activities, including purchase orders, invoices, travel, reimbursements, and P-Card transactions, and help ensure P-Card use and documentation comply with County policies and procedures.

Serve as the department timekeeper, supportingaccurateandtimelytime and attendance processes and serving as a resource on general timekeeping requirements and procedures.

Coordinate travel arrangements and related documentation and expense reconciliation.

Maintain detailed tracking systems for assignments, projects, deadlines, and deliverables; proactively follow up with responsible parties and help ensure commitments and timelines don'tfall through the cracks.

Serve as the department liaison on countywide…