Program Assistant - Mechanical Engineering Department

Department Information

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Located in the foothills of the Rockies, a short walk from downtown Golden, Colorado, Mines campus is home to a close-knit community of change makers, boundary breakers and problem solvers. For more information visit us at:(Use the "Apply for this Job" box below)..edu

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Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Located in the foothills of the Rockies, a short walk from downtown Golden, Colorado, Mines campus is home to a close-knit community of change makers, boundary breakers and problem solvers. For more information visit us at:.edu

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Not an engineer? No problem! Join the Mines team as a Program Assistant I in the Mechanical Engineering department, playing a key role in departmental event planning, program coordination, and administrative operations—including HR, payroll, and research support.

We offer a comprehensive portfolio of benefits to our classified workforce, including medical, dental, life, short and long-term disability plans, dependent tuition benefit, and retirement plans. Benefits begin the first of the month following your start date.

• 13 paid holidays per year
• Paid vacation and sick leave which starts accruing your first month!
• Free access to Mines varsity sporting events for you and 3 guests!

The Mechanical Engineering Department (ME) offers cutting-edge undergraduate and graduate programs, empowering almost 2,400 students to become leaders in engineering, research, and service. With a team of 50+ world-class faculty and a vibrant community of research experts, adjuncts, and visiting scholars, we’re driving breakthroughs in engineering and technology. The Mechanical Engineering Department prides itself on providing a challenging yet rewarding experience for students to develop as engineers, scholars and citizens.

The department has experienced unprecedented growth over the past five years and currently represents 37% of the Mines student body.

To meet the demands of our expansion, we seek a full-time Program Assistant I to allow us to continue delivering excellence. This vital role supports a wide range of administrative and clerical functions, including:

• Department events
• Graduate and undergraduate programs
• Hiring and payroll
• Research funding coordination

The Program Assistant will play a key role in event planning, program coordination, and administrative operations—including HR, payroll, and research support.

• Coordinate recruitment efforts and graduate events
• Manage teaching assistant hiring and payroll processes
• Provide administrative support for graduate student operations

• Assist with course scheduling and room assignments
• Process student course changes
• Oversee hourly student budgets and course support funding
• Handle administrative and payroll actions

• Organize department events including seminars, guest speakers, recruiting activities, and community-building gatherings
• Manage logistics such as advertising, catering, travel arrangements, reimbursements, and guest support

• Support faculty with fund management
• Facilitate faculty ordering and purchasing
• Serve as building proctor, overseeing access and maintenance
• Track department space usage
• Manage website and social media content

Please note:

this position reports to campus Monday - Friday; 8:00 - 5:00

This…