Administrative Assistant III - Mechanical Engineering

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mineswasselected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

• Medical, Dental, and Vision Insurance
• Generous vacation and sick leave plus 13 paid holidays
• State pension plan (PERA)
• Parental Leave
• Reduced cost tuition for employee and family members
• Life and Disability Insurance
• Professional growth and training opportunities
• Access to technology and equipment
• Colorado State Employee Assistance Program
• Access to a world-class recreation center
• Interaction with an international population and cultural events
• Benefit Hubstate employee discount program
• RTD Eco-Pass

As a key member of the Mechanical Engineering department, you will:

• Manage the Main Office: Serve as the first point of contact for visitors, faculty, and students. Ensure a welcoming and professional atmosphere.
• Coordinate Administrative Operations: Oversee office workflow, implement efficient processes, and provide support for departmental programs and events.
• Support Faculty & Students: Handle travel requests, reimbursements, course materials, purchasing, and maintain student and faculty records.
• Lead Student Staff: Recruit, train, and supervise student workers, fostering a positive and professional work environment.
• Facilitate Campus Resources: Schedule conference rooms, manage building access, and coordinate with IT for technology needs.
• Assist with HR & Payroll: Process student contracts, approve timecards, and maintain accurate personnel documentation.

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Experience in office management or administrative support
• Ability to lead and mentor student employees
• Comfortable with technology and university systems

• Be part of a collaborative academic community
• Work in a dynamic environment where no two days are the same
• Opportunities for professional development and growth
• Make a meaningful impact on the success of faculty, staff, and students

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

• Experience Only: Three (3) years of relevant experience in an occupation related to the work assigned to this position.
  Experience must be clearly documented in "Work History" section of your application. "See Resume" will not be accepted.
• OR
• Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (Transcripts must be attached for educational credit)

• Proficiency with spreadsheet and word processing software (i.e. Word and Excel).
• Prior experience with daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people from all backgrounds in a higher education setting
• Prior experience in a professional office setting, managing and prioritizing multiple tasks
• Must have experience using discretion and be able to work confidentially with sensitive and…