Adult Education Proctor​/Data Specialist

About This Job

General

Position Summary:

Maintain accurate student records across all program locations through data collection, entry, validation, and reporting. Ensure testing records and required documentation are complete, accurate, and entered into the SIS database within established timelines. Administer and proctor TABE, Accuplacer, and other approved assessments while maintaining testing integrity, confidentiality, and compliance with testing protocols. Coordinate testing activities across multiple sites and accurately enter assessment scores and related student data.

Provide test-preparation instruction and test-taking strategies to improve students' confidence and performance. Deliver testing tips workshops focused on study skills, time management, and effective testing techniques. Generate reports, monitor data quality, resolve discrepancies, and collaborate with instructors and program leadership to support program operations. Demonstrate strong organizational skills, attention to detail, and a student-centered approach. Travel between program locations as needed to support testing, instructional, and data management responsibilities.

Supervisor:
Director of Adult Education Physical Demands:
Lift up to 25 lbs. Work Environment:
Frequent interaction with staff, students, and the public;
Walking, sitting, standing, stooping, and bending Starting Pay: $36,000 - $45,000

Location:

All Campuses

Schedule:

• Monday through Thursday: 8:30 am to 4 pm Friday: 8:30 pm to 2 pm
• Remote Testing, as needed
• Evenings, as needed
• Or as needed outside this schedule for special events, meetings, or to meet student needs

Minimum Qualifications:

• Bachelor's Degree from a regionally accredited educational institution
• One year of proctoring experience Satisfactory background check

Preferred Qualifications:

• Bachelor's Degree from a regionally accredited educational institution with a concentration in Education
• Two years of proctoring experience Minimum

Skills:

• Dependable – punctual
• Strong organizational skills
• Excellent verbal and written communication skills
• Ability to maintain confidentiality
• Ability to prioritize tasks – good time-management skills
• Ability to work effectively with peers, administrators, and others
• Demonstrate basic skills in Microsoft Office (Outlook, Word, Excel)
• Strong attention to detail and accuracy Ability to follow standardized testing protocols and procedures
• Ability to analyze, verify, and maintain accurate data records
• Ability to work independently with minimal supervision
• Ability to manage multiple deadlines and competing priorities
• Ability to travel between program locations Preferred

Skills:

• Demonstrate proficiency in Microsoft Office (Outlook, Word, Excel)
• Experience working with student information systems (data management systems)
• Experience administering or proctoring standardized assessments
• Proficiency in Microsoft Excel, including data sorting, filtering, and basic reporting functions
• Experience with data entry, data validation, and quality assurance processes
• Ability to generate and interpret reports to support program operations and performance outcomes
• Knowledge of testing security procedures and confidentiality requirements
• Experience working in adult education, higher education, workforce development, or a related educational setting
• Experience providing test preparation, study skills, or test-taking strategies instruction
• Ability to troubleshoot basic technology issues related to testing platforms and computer-based assessments

Essential Functions:

45%:
Proctoring
• Administer and proctor TABE, Accuplacer, and other approved assessments in accordance with testing protocols and security requirements.
• Coordinate and schedule testing activities across multiple program locations.
• Ensure testing materials, testing environments, and assessment procedures meet established standards.
• Deliver testing preparation workshops and test-taking strategies instruction to students.
• Assist students during testing and provide professional, courteous customer service.
• Monitor…