Elementary Office Manager

Charter One works with schools across the country to provide all-inclusive education management services. At Charter One we pride ourselves on our thorough knowledge of charter school operations, academics, finance, human resources, information technology, marketing, and more. We handle the day-to-day work so that client school boards can focus on governance and policy issues to be sure that the vision and mission of the school are being carried out properly.

is now accepting applications for a Elementary Office Manager for the  school year. Candidates must possess, or be willing to obtain, a valid Arizona IVP fingerprint clearance card.

• Oversee and manage all front office functions, including supervision of administrative staff, student attendance processes, visitor management, scheduling, and school-wide communications.
• Serve as the primary point of contact for students, parents, and visitors, addressing inquiries, concerns, and requests.
• Coordinate and manage parent-teacher conferences, school events, and other activities involving families.
• Oversee daily office operations, including managing office supplies, equipment, and ensuring the office environment is organized and
• professional.
• Implement and maintain office procedures and systems to enhance efficiency and productivity.
• Coordinate and supervise the work of office support staff or student aides, if applicable.
• Assist with budget management and financial record-keeping, including processing invoices, managing petty cash, and handling purchase orders.
• Maintain accurate records of financial transactions and ensure compliance with school and district financial policies.
• Draft, proofread, and distribute school communications, including newsletters, announcements, and memos.
• Coordinate with various departments, staff members, and external organizations to ensure smooth operation of school activities and events.
• Maintain and update school databases, including student information systems and staff directories.
• Ensure accurate and confidential management of student records, including attendance, health information, and academic records.
• Prepare and maintain reports, forms, and other documentation required by the school administration or regulatory bodies.
• Assist in planning and organizing school events, such as assemblies, field trips, and extracurricular activities.
• Manage event logistics, including coordination with vendors, arranging transportation, and handling related paperwork.
• Ensure compliance with school policies, district regulations, and state or federal guidelines.
• Keep abreast of changes in regulations and policies and implement necessary updates within the office.
• Provide administrative support to teachers and staff, including preparing materials, managing schedules, and handling other administrative tasks as needed.
• Assists school administration with the coordination and support of orientation activities for new staff
• Serves as backup coverage for the front desk when required, ensuring a welcoming environment, accurate visitor check-in, and efficient phone and communication management
• Coordinate with school health professionals to address health-related issues and emergencies.
• Handle sensitive and confidential information with discretion and professionalism.
• Uphold the highest standards of integrity and confidentiality in all aspects of the role.
• Other duties as assigned.

• Managing student enrollment and attendance
• Experience with Registration in a K-12 setting (preferable)
• Working knowledge of school compliance
• Highly organized
• Positive interpersonal skills
• General administrative and clerical support
• Strong planning, execution and problem solving skills
• General cash handling and reporting
• Confidentiality
• Humble “eager to serve” attitude

• High school diploma or equivalent
• IVP Fingerprint Clearance Card

• 3-5 years’ experience of Office Management related experience, specifically in a school setting.

We offer a competitive salary that is individually determined based on education and experience. Our company compensation package includes health benefits, paid time off, and 401k investment options including employer contributions.

Interested candidates are encouraged to complete an online application and submit the following supporting documentation:

• Valid Arizona IVP fingerprint card
• Current resume
• Letters of recommendation (2-3)

If you have any questions about the position, please send an email to jobs