Admin Coordinator

Park Senior Villas Goodyear is hiring an Admin Coordinator!!

• Provide clerical and administrative support to the Executive Director and Sales Director
• Answer incoming calls and direct accordingly.
• Deliver monthly invoices and collect rent payments and assist with collections.
• Process resident payments and make daily banking deposits. Create and maintain up-to date and complete resident files, including the financial admission paperwork for new resident admits and daily census tracking and reporting.
• Process invoices for accounts payable.
• Maintain budgetary information for weekly reporting, spend downs.
• Order clerical and office supplies for departments
• Ensure maintenance of business office equipment.
• Maintain an organized and neat office area, including records. Purge records and store neatly per company guidelines.
• Prepare correspondence as necessary and directed by Executive Director.
• Develop knowledge of community policies, procedures and state/federal regulations pertaining to personnel, resident trust, and billing.
• Assist the Executive Director, Sales Director or other departments with additional administrative duties as assigned.

3. Track resident charges and record for billing purposes.

8. Distribute mail to Executive Director and other departments, daily.

• Assist Executive Director & Sales Director with prospective tours.
• Assist with marketing events including set-up, decorating, take-down and hosting.
• Assist Sales Director in managing community’s sales & marketing database.
• Coordinate a smooth transition through every aspect of resident move-in process.
• Coordinate and obtain all required move-in paperwork and Physicians orders.
• Completely and accurately follow move-in checklist.

• Possess and maintain knowledge of the community, its benefits, services, residents, families, and employees.
• Provide support with incoming calls, in a warm, pleasant, and professional manner. Take detailed messages when appropriate.
• Greet all visitors, residents, family members, and employees in a warm and helpful manner.
• Provide other assistance with resident services as requested by supervisor.

• Genuine concern for and ability to work with the elderly.
• Ability to manage and prioritize a large, complex workload within deadlines.
• Possess sufficient communication and language (orally and written) skills to perform job duties and communicate with residents, other staff, family members, etc., as needed.
• Ability to make sound, mature decisions.
• Ability to perform basic accounting and bookkeeping transactions.
• Professional telephone answering skills.
• Intermediate computer skills with knowledge of Microsoft Office software (Word, Outlook, and Excel).
• Intermediate to advanced skills in operating office equipment: facsimile, copier, laminator, etc.
• Must be able to utilize standard precaution knowledge and infection control measures where required.
• Ability to work with superiors and within the parameters of corporate policies and procedures.
• Must be able to safeguard confidential information and abide by all H.I.P.P.A. laws.