Legal Assistant

Legal Services Assistant

Provides direct legal and administrative assistance to the City Attorney or City Prosecutor's Office. Conducts case management, researches legal issues, drafts legal memorandums and documents, compiles statistics, prepares reports, and provides information and assistance as requested. Serves on various city and office committees and coordinates and manages department projects and programs.

The ideal candidate will be a self-starter capable of managing multiple tasks and meeting required deadlines, have a strong customer service philosophy, excellent organizational and communication skills, and intermediate to advanced computer proficiency. Experience reading and interpreting legal documents is highly desirable.

At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. You will become part of a dedicated team of professionals that are committed to build and maintain a highly engaged workforce. You will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation.

We believe that successful employees are those that possess these six core values:
Adaptability
- Integrity
- Initiative
- Empathy
- Optimism – Innovation.

Only a limited number of the most qualified applicants meeting the City's requirements will be invited for an interview. The examination process for this position will consist of a panel interview. All communication regarding application status and interview notifications will be sent via email- please monitor your junk/spam email for communication as it will come from a system generated source.

Provides confidential, comprehensive administrative and professional support to the Legal Department by serving as the primary point of contact; screening calls and information requests; routing legal service inquiries appropriately; maintaining departmental calendars; and coordinating meetings and conference room needs with internal and external agencies.

Manages claim and litigation files from initial intake through final disposition, including preparing preservation notices, coordinating and collecting discovery documents, and scheduling deposition interviews with outside counsel.

Reviews and redacts documents pursuant to public record requests as needed.

Utilizes multiple City software programs to create, update, and maintain various department databases and spreadsheets; tracks and reports the progress and status of department workflows to ensure effective operations and timely response times.

Prepares clear, well-organized, and grammatically accurate written communications for the department, including memos, reports, letters, schedules, agendas, minutes, contract templates and council action items.

Proofreads and formats documents prepared by professional staff—including development agreements, real estate documents, contracts, ordinances, resolutions, letters, memorandums, and council action items—to ensure completeness, accuracy, consistency, and proper punctuation.

Analyzes Legal Department documents and correspondence by applying independent judgment, department guidelines, and best practices to determine appropriate next steps or actions.

Performs general financial and accounting procedures for department expenses including credit card reconciliation, initiating purchase requisitions, receipting of invoice payments, and extracting budget reports.

Prepares department travel request forms and coordinates all aspects of travel arrangements.

Conducts research, and compiles information from the City's document management system.

Demonstrates a continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Assists and provides input in developing and documenting department policies and standard operating procedures (SOPs).

Assists with the department's record management, retention, and destruction pursuant to state record retention schedules and serves as the department's Record Control Officer.

May participate as a member of…