Management Assistant - Information Technology

Management Assistant

The Management Assistant (MA) plays a critical role in supporting the financial operations and administrative functions of the Information Technology (IT) department. This position is responsible for processing invoices, managing purchase orders, maintaining budget oversight, and ensuring timely and accurate reporting to internal stakeholders. The ideal candidate will be detail oriented, work collaboratively across departments and with IT leadership.

The ideal candidate is also skilled in telecommunication account management, including reviewing billing, identifying discrepancies, and keeping inventories updated. They'll have the ability to gather, structure, and present monthly accomplishment reports from IT management staff in a polished and professional format. They value accuracy, timeliness, and proactive communication, and they thrive in an environment where they support multiple leaders and help keep operations organized and audit-ready.

At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. You will become part of a dedicated team of professionals that are committed to build and maintain a highly engaged workforce. You will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation.

We believe that successful employees are those that possess these six core values:
Adaptability
- Integrity
- Initiative
- Empathy
- Optimism – Innovation.

Examination Process:
Only a limited number of the most highly qualified applicants meeting the city's requirements will be invited for an interview. Examination process for the position may include:

Panel Interview

This information is intended to be descriptive of the key responsibilities of the position. The following functions do not identify all duties performed by the incumbent. Other duties and responsibilities will be performed as assigned.

• Coordinates, develops, drafts and updates the department/division strategic and operational plans. Facilitates and leads sessions with department divisions, and work groups to assist in strategic planning efforts.
• Researches, compiles and analyzes information pertaining to various topics. Researches and analyzes information specific to net present value, marginal and total cost assessments, discovery audits and cost saving measures, cost of service, etc. Performs detailed analysis on costing projects, return on investment, life cycle costing, etc.
• Prepares and presents high-level department/division reports for City Council, executive management, Advisory Commissions, Communications (CARs, Yellow Papers). Prepares PowerPoint presentations for GEO, Council, executive management, outside agencies, neighborhood meetings, etc.
• Represents the Department by attending, facilitating and leading various meetings with and/or on behalf of the department or divisions; summarizes the highlights of the meetings, provides feedback on the meetings, and follows up on issues discussed. Participates in community outreach program development and implementation. Interacts with regulatory agencies.
• Assists in the writing of internal employee communications, including a weekly digital news update for all employees and leadership messaging for all employees.
• Assists in the writing of public information materials such as brochures, flyers, direct mail materials, newsletters, and Web pages; routes the production of such publications through scheduling, writing, editing and distribution; and assists in promoting information through the City's social media platforms.
• Researches questions, topics or difficult citizen inquiries. Provides timely and accurate feedback to relevant…