Administrative Specialist CL- Occupational Therapy

The University of Southern Maine’s Department of Occupational Therapy is seeking an Administrative Specialist.

This position supports the daily operations of the office including, but not limited to:

• Providing a full range of communications, both verbally and in writing, regarding non‑routine questions, issues and procedures.
• Handling the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules.
• Preparing individualized responses for non‑routine and/or escalated issues.

The Occupational Therapy program takes an integrative and holistic approach in educating students to become Occupational Therapists. Graduates of this program will be prepared to succeed in health and community care contexts as ethical, socially responsible, life‑long learners. We seek an energetic and organized individual to support this program and its dedicated students. In addition to supporting the Occupational Therapy program the Administrative Specialist will provide secondary support to other College of Nursing and Health Professions units as needed.

This is a full‑time in‑person position located on our Gorham Campus with an anticipated start date of August 3, 2026
. This position will pay $20.39/hour (non‑negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System, as determined by Associated Clerical Office Laboratory Technical Staff of the Universities of Maine (ACSUM/COLT).

This position provides a terrific opportunity to pursue a bachelor’s or advanced degree through the university’s generous tuition waiver benefit.

The University of Southern Maine offers highly competitive benefits for full‑time and eligible part‑time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time
• Health, dental and vision insurance
• Low‑cost short‑term disability insurance and employer‑paid long‑term disability insurance
• Employer‑paid basic life insurance and supplemental life insurance
• A tuition waiver program for employees and their spouse or dependent child(ren)
• A 403(b)‑retirement plan with employer contribution
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses

To learn more, please review Benefits Information Summary.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.

• 60 credits or more of higher education or equivalent work experience and training.
• Three years’ administrative experience.
• Excellent communication and customer service skills
• Demonstrated computer proficiency

To apply, click on ‘Apply Now’ or visit USM Careers Page and submit the following:

• Cover Letter
• Resume/Curriculum Vitae
• Finalist candidates will be asked to provide a list of the names and contact information for references

For full consideration please submit all required materials by July 5, 2026
.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment.

The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412,…