Administrative Assistant

Life Skills and Transition Center (LSTC) - Grafton, ND - Administrative Assistant

As an Administrative Assistant, you will greet visitors, staff, and individuals, offer assistance and direction, and serve as a resource for outside agencies and campus personnel. You will coordinate conference room and facility scheduling, screen and direct phone calls, and handle communications for staff and individuals supported.

Additionally, you will call recreational and community agencies for price checks and equipment, arrange travel for unit activities, and ensure lodging and special needs are addressed. you will also participate in committees, attend general building meetings, and record minutes and create documents as directed.

Your role would include maintaining and troubleshooting office equipment, assisting in living areas and the lobby when needed, and supporting the Superintendent and Unit Directors with administrative tasks. You will manage record keeping, maintain accurate records and assist in developing and finalizing support plans along with data compilation and audits to assure state and federal regulations are met. In addition, creating and initiating written and verbal communication with family members, guardians, team, volunteers, and community members.

In this position, the task of orientating, tracking, and coordinating communication for current and new volunteers is shared with other administrative assistants.

To be considered for this position, you are required to have an associate degree with major coursework in office support or business or office education and one year of work experience performing a variety of office support, clerical, or secretarial work. Additional work experience performing office support, clerical, or secretarial duties may substitute for the education requirement on a year for year basis.

Proficiency in keyboarding, specific software, personal computer, grammar, and/or spelling skills, in addition to interpersonal and professional communication and customer service skills are required.

About HHS: ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. Those services are to be delivered as close to home as possible with a focus on dignity and respect. The keys to delivery of those services are the 2800 committed, compassionate ND HHS team members and more than $6 billion in funding from nearly 200 different federal, state, and special sources.

Location:

ND HHS utilizes a blended workplace model. This position is required onsite at Life Skills and Transition Center (LSTC) in Grafton, ND.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards:
The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

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Application Procedures

Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications, credit will not be given. All application material must be received on or before the closing date by 11:59 pm.

Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsor ships.

This employer participates in E-Verify. Please visit the following website for additional information: https://(Use the "Apply for this Job" box below).-verify

A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.

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