Disaster Assistance Administrative Assistant

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Functional

Title:

Disaster Assistance Administrative Assistant Job Title: Administrative Asst IV Agency: Health & Human Services Comm Department: DR4798 Administrative ONA Posting Number: 16170
Closing Date: 10/20/2026
Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Range: $3,248.00- $4,837.08
Pay Frequency: Monthly
Salary Group: TEXAS-A-15
Shift: Day Telework: Eligible for Telework Travel: Up to 10%
Regular/Temporary: Temporary Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt
Facility

Location:


Job Location City: AUSTIN
Job Location Address: 4616 W HOWARD LN BLDG 8
Other Locations:
MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
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The Disaster Assistance Administrative Assistant provides comprehensive office and operational support for the Other Needs Assistance (ONA) provision of the Federal Assistance to Individuals and Households Program (IHP). This role is responsible for managing administrative processes, maintaining records, supporting staff logistics, and ensuring efficient day-to-day office operations.
Part-time telework up to 3 days a week may be available based on performance, compliance with the agency's telework policy, and business requirements after successful completion of 30-day training period. Telework arrangements are subject to adjustment and change based on policy and operational requirements.

• Manages the ordering and inventory of supplies, forms, furniture, and equipment. (15%)
• Communicate effectively with internal and external stakeholders to exchange information, respond to inquiries, address issues, and resolve problems or complaints. (20%)
• Prepares and reviews correspondence, forms, and other documents, such as letters, memos, travel, or job announcements. (15%)
• Processes payment vouchers to ensure accurate and timely vendor payments. (5%)
• Manages and maintains calendars for assigned staff or functional areas. (5%)
• Compile materials for meetings, presentations, and trainings. (15%)
• Plans, schedules, and coordinates staff travel to Disaster Recovery Centers. (15%)
• Compiles, updates, and distributes daily reports to leadership. (10%)

• Office practices
• Records administration and maintenance
• Business or program terminology

• Working with the public and public groups.
• Communicating orally and in writing
• Mathematical computations

• Maintain complex records and files
• Establish and maintain effective working relationships with others
• Assist in developing office policies and procedures
• Establish priorities relative to importance, setting goals, managing time efficiently, and completing work within required time frames.

N/A

High School graduate or equivalent.

One (1) year experience in an office environment.

Upon hire, the selected candidate will be required to sign a Temporary Employment Agreement. This position is eligible for State of Texas employee benefits.
Candidates for positions with ONA must pass a FEMA background check. FEMA’s suitability determination is required to issue credentials for access to data, records, and systems which requires U.S. citizenship. The job offer depends on receiving full suitability clearance from FEMA.
This position requires working beyond normal work hours, including holidays and weekends. During periods of high-volume disaster response, the work schedule will extend to six days a week with 10-hour shifts between 7:00 AM and 7:00 PM. Additional overtime may be available.
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