Facilities Project Supervisor

Job Purpose

The Facilities Project Supervisor, under general supervision, is responsible for the management of assigned projects from planning through build‑out as well as property asset management for the County. The work involves managing projects, including developing and monitoring schedules, cost estimates, plan review and coordinating the activities of individual projects to ensure that goals and objectives are accomplished on schedule and within budget.

The supervisor oversees the work of outside consultants and coordinates with other agencies and/or County departments. He/she reviews the quality of work and timeliness of performance and prepares and presents reports and other necessary correspondence on assigned projects. He/she maintains project files and ensures that projects comply with all County, Federal, State, and Local ordinances and regulations. The employee must exercise considerable initiative and independent judgment while overseeing projects within the scope of County ordinances and regulations, budget and federal and state laws.

He/she must also exercise tact and courtesy in contact with government officials at various levels, consultants, engineers, vendors, and the general public.

• Performs project management functions for assigned capital and maintenance projects. Reviews project proposals and contracts to determine project goals, scope of work, staffing requirements, schedules, budgets and procedures for accomplishing projects within set goals.
• Interprets, applies and enforces the provisions of the County’s standards, policies and procedures and other applicable federal, state and local codes, laws, rules, regulations, specifications, standards, policies and procedures.
• Oversees the bid proposal and purchase recommendation process for projects including solicitation and review of proposals in partnership with Purchasing and Legal liaisons.
• Confers with project team to outline work plan and to assign tasks and resources required for each task, establishes project milestones, manages problems as they arise, adheres and monitors to budgeted resources, identifies project uncertainties and risks to the County and provides ongoing reporting to stakeholders.
• Assures that accurate documentation is compiled, completed and maintained for all projects.
• Coordinates project teams for planning, design, and build‑out of projects including selection and management of architects, engineers, and consultants and oversight of build‑outs.
• Conducts site visits as needed, inspects sites to identify potential build‑out and/or design changes due to existing items not reflected on design plans, coordinates inspection services and identifies and implements all necessary corrective actions.

• Serves as the inventory control designee for all County furniture and equipment assets including those in storage. Responsible for creating and maintaining a database for reporting and tracking.
• Manages and maintains document storage and destruction schedules at contract storage facilities.
• Coordinates and manages fleet management for the County including maintaining accurate records of County vehicle inventory with condition details to include (age, mileage, inspection date, etc…) Develops and adheres to a replacement and reassignment schedule for fleet inventory.
• Performs other duties as assigned.

• Manages and monitors a large fleet of vehicles owned and operated by various County departments.
• Maintains records for county vehicle inventory including (age, condition, mileage details) and overall routine (preventive and predictive) maintenance needs.
• Maintains a reporting system for department head reports and annual reports.
• Oversees the recommendation and preparation of surplus vehicles to be sold at auction.

• Performing physically demanding, labor‑intensive tasks on a frequent basis
• Lifting, carrying, pushing, and pulling objects, tools, or materials as required by job duties
• Repetitive physical movements, including bending, stooping, climbing, kneeling, crouching, and standing or walking for extended periods
• Worki…