Office Manager ​/ Executive Assistant (Front Desk

Position Overview

As the first point of contact for our clients, you will combine front-desk presence with meaningful office management and executive support responsibilities. You will play a vital role in delivering exceptional client service while keeping our office operations running smoothly.

• Greet clients and visitors with a warm, professional demeanor as the face of our firm
• Manage a busy multi-line phone system with outstanding etiquette and accuracy
• Provide executive-level administrative support to partners and staff (scheduling, correspondence, document preparation, etc.)
• Learn our industry processes, accounting software, and client workflows quickly
• Maintain excellent organization of files, calendars, office systems, and daily operations
• Handle written communications with clients, staff, vendors, and agencies in a clear, accurate, and professional manner
• Solve problems proactively and serve as a reliable resource for the team
• Protect confidential client and firm information at all times
• Assist with special projects as needed

• Minimum 3 years’ experience as an Executive Assistant, Office Manager, or in a similar senior administrative role
• Exceptional professional presence and client service mindset — our clients are like family
• Outstanding verbal and written communication skills (phone, in-person, and email)
• Strong technological proficiency (Microsoft Office Suite, internet, troubleshooting office equipment)
• Advanced organizational skills and ability to manage multiple priorities
• Problem-solving ability and sound judgment
• High ethical standards and proven ability to maintain confidentiality
• Ability to navigate stairs throughout the workday
• Quick learner who is eager to understand the accounting profession

• Quick Books experience (training available for the right candidate)
• Previous experience in accounting, legal, or professional services environment

• Competitive hourly pay: $19.00 – $24.00 per hour (depending on experience)
• Full-time position (in-person)
• Benefits: 401(k), Dental insurance, Vision insurance, Paid time off
• Professional work environment with long-term growth potential
• Professional dress and demeanor required

Job Type: Full-time

• 401(k)
• Paid time off
• Vision insurance

• CPA/Accounting Firm: 3 years (Required)
• Client Management: 3 years (Required)
• Office Manager/Executive Assistant: 3 years (Required)