Secretarial Position

Job Description:

School Counseling Secretary (12 Months)

Supports School Counseling Services, Grades 6-12

The School Counseling Secretary provides comprehensive administrative and clerical support to the School Counseling Department serving students in grades 6-12. This position supports counselors, administrators, students, families, and staff through the coordination of counseling office operations, student records, scheduling processes, testing support, and graduation-related activities. The position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced school environment.

Primary Responsibilities

* Provide administrative support to the Director of School Counseling and School Counselors

* Assist with college application processes and related documentation

* Coordinate and support the counseling department's events and activities

* Maintain records related to student community service activities

* Maintain and update the School Counseling website and related communication

* Assist with updates and distribution of the Program of Studies and School Profile documents

* Process grading reports, grade changes, in completes, and summer school records

* Support PSAT, SAT, and AP testing coordination and logistics

* Manage new student registration and records intake

* Process working papers and employment certificates for students

* Prepare alumni transcript requests and verification checks

* Provide support for School Links and related student information systems

* Coordinate student appointments and counseling office scheduling

* Assist with underclassmen and senior awards, scholarships, and recognition programs

* Support graduation preparation and related activities

* Manage faxing, mail distribution, and backup office support functions, including bells

* 504 scheduling, grades 6-12

* Assist with master schedule preparation and related data entry

* Support quarterly grade processing and reporting functions

* Maintain accurate student records and ensure confidentiality of information

* Other duties as assigned

Qualifications

* High school diploma required; associate's degree preferred

* Prior office or school-based administrative experience preferred

* Strong technology, organizational, and communication skills

* Experience with student information systems and Google/Microsoft Office platforms preferred

* Ability to maintain confidentiality and work collaboratively with students, staff, and families

This is a 12 month position. Salary and benefits as outlined in the SEIU collective bargaining agreement.

Please include a cover letter, resume and list three professional references with your application. Apply online.