Contract Administrator Grand Blanc, MI

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership and help keep executive operations running smoothly in Grand Blanc, Michigan. This role centers on complex scheduling, meeting coordination, document preparation, and administrative support that enables timely decisions and effective communication across the organization. The ideal candidate brings strong judgment, exceptional organization, and the ability to handle sensitive information with discretion while managing multiple priorities in a fast-paced environment.

Responsibilities:

• Manage the President's calendar by organizing appointments, resolving scheduling conflicts, and aligning meeting priorities with business objectives.

• Arrange executive and leadership meetings, develop supporting agendas and materials, and coordinate logistics for internal events and special sessions.

• Prepare presentations, reports, briefing documents, and executive correspondence for executive use and stakeholder communication.

• Record meeting minutes, monitor follow-up actions, and help ensure commitments and deadlines are completed on schedule.

• Support strategic initiatives by tracking milestones, gathering updates from teams, and maintaining alignment on key deliverables across departments.

• Coordinate travel plans, including air, hotel, ground transportation, and detailed itineraries, while also preparing expense documentation and related administrative records.

• Maintain accurate and well-organized files, reference materials, and confidential documentation with a high degree of discretion.

• Partner with the Board Liaison to assemble and distribute board materials, assist with board and committee meeting coordination, and provide backup support when needed.

• Oversee executive team time and attendance records and identify practical ways to improve administrative workflows and office efficiency.