Part Time Office Specialist

The City of Grand Forks Engineering Department is seeking a detail-oriented and motivated Part‑Time Office Specialist to provide essential administrative and clerical support to our engineering team. This part‑time position plays a key role in ensuring smooth day‑to‑day operations and excellent service delivery to the public and internal teammates. The ideal candidate is organized, professional, and comfortable working in a fast‑paced municipal environment.

This position will work four hours per day Monday through Friday between the hours of 8am to 5pm.

• Assist the general public in person and on the phone; respond to public inquiries in a courteous manner.
• May serve as a receptionist; screen all incoming telephone calls; transfer and direct calls to appropriate staff; take messages as necessary; greet and direct customers as necessary.
• Type and word process letters, memos and related correspondence; edit and proofread documents. Documents are subject to review for accuracy by higher level staff.
• Perform a variety of data entry functions; input data from various sources; input corrections and updates; prepare and maintain a variety of computerized records, rosters, lists and logs; verify data for accuracy and completeness.
• Assist in the compilation of reports; perform binder activities; compile information and data for statistical, financial and other reports; maintain a variety of statistical records.
• Assist in preparing and distributing agendas, reports and other related documents including the coordination of all copying and binding activities; maintain accurate and complete files.
• Provide assistance at the front counter; receive and process applications; may collect payments and issue receipts as assigned; retrieve and file information; maintain and update filing system; may utilize the computer filing system.
• Receive, screen, sort and distribute incoming mail; prepare outgoing mail and special packages; perform a variety of routine record‑keeping duties concerning mail processing.
• Operate a variety of office equipment including a multi‑line phone, copier, facsimile machine, microfilm machine and computer.

• May order office supplies and equipment, as assigned.
• May handle reservations for meeting rooms; accept reservations; enter meetings in computer and book.
• Perform related duties and responsibilities as required.

• Knowledge: Basic principles and procedures of record keeping;
  English usage, spelling, grammar and punctuation; modern office procedures, methods and equipment; methods and procedures of data entry.
• Skills: Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties; maintain mental capacity to allow effective interaction and communication with others; maintain physical condition appropriate to the performance of assigned duties and responsibilities.
• Abilities: Learn to operate office equipment including a computer; type at a speed necessary for successful job performance; learn division policies and procedures; perform a variety of receptionist duties including greeting, screening and assisting visitors, and answering a multi‑line phone; participate in routine general clerical work; maintain courtesy and tact in high‑stress situations; understand and follow oral and written instructions.

• Experience: One year of general clerical experience is desirable.
• Training: Equivalent to completion of the twelfth grade; additional specialized training in office administration is desirable.
• License or Certificate: Possession of, or ability to obtain a valid driver's license.
• Working Conditions: Office environment; works with computers; essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting and carrying.

The City of Grand Forks offers a comprehensive benefit package, to include participation in the North Dakota Public Employees Retirement System. Employee contribution of a mandatory 4% and up to 7% with an employer contribution of a mandatory 5.26% up to 9.26%. For more information on our benefits click 2025 Benefit Summary 2026 Benefit Summary.

If you are applying for a Part‑Time Temporary or Seasonal position, you are not eligible for benefits through the City of Grand Forks.