Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

Location:Grand Forks, ND
Job Type:Full-Time | Hourly | Nonexempt

Salary: $40,000 - $50,000 DOE

Are you the person everyone counts on to keep things organized?

We are seeking an experienced
Senior Executive Administrative Assistant to provide high-level administrative and operational support to a General Manager and senior leadership team.

This is
not a basic receptionist or entry-level administrative position
. The right person will be a trusted partner to leadership—someone who can manage confidential information, coordinate schedules and travel, prepare important documents, solve problems independently, and keep multiple priorities moving at once.

This position is ideal for an experienced
Executive Assistant, Senior Administrative Assistant, Executive Coordinator, Office Manager, or highly experienced Administrative Professional who enjoys variety and wants to have a direct impact on the business.

• Provide comprehensive administrative and operational support to the General Manager and senior leadership.
• Manage calendars, meetings, travel arrangements, and logistics.
• Prepare meeting agendas, briefing materials, reports, correspondence, and meeting minutes.
• Research, organize, and compile information to support business decisions and strategic initiatives.
• Handle confidential and sensitive information with professionalism and discretion.
• Track follow-up items and help ensure projects and priorities stay on schedule.
• Support other members of senior leadership as directed.

• Maintain accurate physical and electronic filing systems.
• Organize, e-file, and maintain important business documents.
• Identify opportunities to improve administrative processes and workflows.
• Develop and maintain standard operating procedures.
• Troubleshoot issues independently and determine appropriate solutions.
• Manage competing priorities and short deadlines while maintaining a high level of accuracy.
• Coordinate with employees, vendors, customers, and other stakeholders as needed.

• Provide basic technology support for office and warehouse locations.
• Assist with Microsoft 365 administration, user setup, and access management.
• Provide basic support for printers and other office technology.
• Monitor backups and assist with routine technology-related issues.

• Serve as backup support to the Controller for selected accounting functions.
• Assist with
  Accounts Payable (AP), Accounts Receivable (AR), and related transaction processing
  as needed.
• Cross-training will be provided.

The ideal candidate is
organized, resourceful, professional, detail-oriented, and comfortable taking ownership without needing constant direction.

• Several years of experience in executive administration, senior administrative support, office management, or a similar role.
• Experience supporting executives, senior leadership, or high-level management preferred.
• Strong proficiency with
  Microsoft 365
  , including:
  • Outlook
  • Word
  • Excel
  • Teams
  • Share Point
• Excellent written and verbal communication skills.
• Strong proofreading, editing, and document preparation skills.
• Ability to communicate clearly, concisely, and professionally.
• Strong organizational and time-management skills.
• Ability to prioritize competing demands and meet short deadlines.
• Demonstrated problem-solving skills and good judgment.
• Ability to handle confidential information with discretion.
• Experience coordinating meetings, travel, schedules, and logistics.
• Comfortable both taking direction and working independently.
• Associate degree preferred; bachelor's degree a plus
  Equivalent professional experience will be considered.

Experience in any of the following areas is a plus:

• Executive Assistant
• Senior Administrative Assistant
• Executive Coordinator
• Office Manager
• Accounting or bookkeeping
• Accounts Payable / Accounts Receivable
• Human Resources
• IT or technology support
• Microsoft 365 administration
• Manufacturing or production
• Agriculture or food production

You do not need experience in every area. Cross-training is available for the right candidate.

• Competitive salary and benefits
• Medical, dental, and vision insurance
• 401(k)
• Long-term disability
• Paid time off
• Direct exposure to senior leadership
• Opportunity to take ownership of meaningful projects
• Variety across administration, operations, technology, and accounting
• Collaborative work environment
• Opportunity to improve processes and make a visible impact

You're probably a strong fit if you:

• See what needs to be done and take care of it.
• Can juggle multiple priorities without becoming overwhelmed.
• Are comfortable working with senior leadership.
• Know how to handle confidential information.
• Can write a polished email or business document without needing someone to rewrite it.
• Are comfortable figuring things out when there isn't an obvious answer.
• Enjoy…