Gorecki Alumni Center Events Manager Job Grand Forks area,North Dakota USA,Entertainment & Gaming

Gorecki Alumni Center Events Manager

The UND Alumni Association & Foundation is seeking a GAC Events Manager to lead the planning, coordination, sales, and marketing of events at the Gorecki Alumni Center and Hopper Danley Spiritual Center
. This is an exciting opportunity for an organized, relationship-focused professional who thrives on bringing events to life and delivering exceptional experiences for every client.

From weddings and celebrations to university events and special gatherings, you’ll be the go-to person who makes sure every detail is handled and every event reflects the prestige of our venues.

We’re looking for someone who is organized, proactive, customer-focused, and confident managing multiple priorities at once
. The ideal candidate enjoys creating outstanding experiences, building relationships, solving problems, and working collaboratively in a dynamic environment.

If you’re energized by events, love making things happen, and take pride in delivering an exceptional experience, we’d love to hear from you!

POSITION SUMMARY

The GAC Events Manager will plan and execute events on behalf of the Gorecki Alumni Center and Hopper Danley Spiritual Center. This position is required to ensure that events at the Gorecki Alumni Center and the Hopper Danley Spiritual Center are executed to reflect the level of prestige of the buildings and organization. The GAC Events Manager will lead the sales and marketing efforts for both venues to ensure maximum usage and profitability.

This position will identify, coordinate, and maintain relationships with approved caterers and vendors to support GAC and Hopper Danely Spiritual Center events. This person must have a demonstrated ability to be self-directed and work as part of a team in a collaborative, fast-paced environment. This position will require some early mornings, late evenings, and occasionally weekends depending on the event schedule.

ESSENTIAL FUNCTIONS

EVENT MANAGER

Work with Gorecki Alumni Center & Hopper Danley Spiritual Center clients to coordinate event logistics.

Hold client meetings to gather event details and make floorplan recommendations; facilitate furniture and equipment needs, audio/visual needs, reserve parking, vendor coordination, request directional signage, etc.

Ensure all services provided meet or exceed the clients’ expectations.

Communicate revisions and most current information to caterers, vendors, Student Event Coordinators and Event Flip Crew

Effectively handle last-minute changes or requests while also using resources and skills to solve problems as they arise.

Manage the GAC processes, procedures, checklists, contracts, vendor relationships, service expectations, and software to include Triple Seat, Social Tables, When To Work

Oversee all sales, contracts, and billings to include rental contracts determining fees and terms of contracts.

Manage established vendor relationships.

Manage the sales and marketing plan to include social media efforts for the GAC

Seek out opportunities to promote the GAC through appropriate platforms.

Review and submit billing worksheets to ensure accuracy of payment. .

Maintain inventory of event related equipment and furniture and ensure that the event spaces in the Gorecki Alumni Center and Hopper Danley Spiritual Center are equipped to operate effectively.

Other duties as assigned.

GORECKI EVENT STUDENT LEADERSHIP

Serve as supervisor for the Student Event Coordinator and Event Flip Crew to provide leadership, communicate expectations, coordinate, and create staffing for shifts and oversee timecards.

Direct Gorecki Alumni Center Event Flip Crew to assure appropriate staffing, scheduling, accuracy of event set up and venue preparation.

GORECKI BUILDING

Assist the Gorecki Alumni Center Building…