Administrative Assistant

Department Information

Department Information This classification describes the first level within the Administrative Support series wherein employees learn and apply policies, procedures, rules and regulations specific to the organization and relevant techniques, methods and/or theories of the profession. Positions work under direct supervision, to include regular guidance, review and oversight by supervisors and more experienced staff, while learning fundamental skills and technical aspects of the work.

It is expected that employees will develop the necessary competencies to assume the duties and responsibilities at the Administrative Assistant II level within the first twelve (12) months of employment. Positions should not remain in this class indefinitely.

• Medical Insurance
• Basic Vision Insurance - included with medical plans
• Dental Insurance
• State Paid Life Insurance
• State Paid Short-Term Disability
• FSA – Healthcare and Dependent Care
• HSA Plan with Employer Contribution
• Generous Paid Time Off & Sick Leave
• Flexible Schedules
• 11 paid holidays
• Access to Mental Health and Well-Being Resources
• Colorado PERA
• 401(k) and 457 Supplemental Retirement Plans

For more information on benefits please visit  . For additional information on PERA visit (Use the "Apply for this Job" box below). .

Additional information about the Office of the Colorado State Public Defender can be found at: http:///

• Provides front desk and phone reception duties in a confidential and professional manner. This involves greeting and welcoming clients in the office for an office conference or to fill out an eligibility application; answering multiple phone lines; responding to routine questions; and, transferring calls as appropriate.
• Assists clients and processes applications for court-appointed counsel, which requires a basic understanding of eligibility guidelines in order to respond to routine questions, verify and ensure accuracy and completeness of the applications, and make recommendations of eligibility to the Court.
• Learns and applies policies and procedures in how to maintain, update and manage case files, including electronic and hard copy records, from opening through closing and file destruction. Enters client and court data into the Case Management Database, which requires attention to detail; and, moves files to and from the closed file room in accordance with policy and procedure.
• Updates client files by entering court dates and court status information into the Case Management Database; verifies that the information entered is accurate for statistical and calendaring purposes.
• Learns and develops skills in using the Colorado Courts Data Access or local jurisdiction websites to search client case information as requested by clients, administrative staff, investigators, and attorneys.
• Delivers pleadings and correspondence to the appropriate parties in a timely fashion. Documents that all parties received a copy of motions in accordance with office practices in the jurisdiction (e.g. electronic, fax or hard copy). May be required to walk or drive to the court house, district attorney’s office and/or jail to pick-up or deliver documents and correspondence.
• Requests, collects and distributes discovery information and materials from the District Attorney’s office as required. Follows up on behalf of the attorneys as needed to ensure all discovery materials obtained are complete. May be required to enter discovery information into the Case Management Database.
• Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting and distributing mail and entering data. Provides support to the Office Manager, such as obtaining information from Data Access or local jurisdiction websites or making phone calls to internal or outside agencies to request or exchange information as required.
• Attends meetings and trainings as required.

Performs other duties of a similar nature and level as assigned

QUAL…