Public Affairs and International Activities Coordinator

Public Affairs and International Activities Coordinator

RSI is a dynamic group of companies that has provided services to major federal clients and Fortune 500 engineering and construction companies since 1996. We have experience in complex, highly regulated markets providing environmental, nuclear, construction management, project delivery, and specialty professional services while maintaining an excellent safety record.

We offer a full range of benefits including a generous PTO plan, paid holidays, FEHB medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, and short- and long-term disability.

RSI is headquartered in Oak Ridge, Tennessee, and is a wholly owned operating company of ASRC Industrial (AIS). AIS is a wholly owned operating company of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). Through ASRC, we are a certified Minority Business Enterprise (MBE) and Small Disadvantaged Business (SDB), and we also offer 8(a) options.

Position Summary

RSI is recruiting for a Public Affairs and International Activities Coordinator who will be responsible for coordinating the development, implementation, facilitation, and reporting of in-person and virtual meetings, events, and activities and supporting the creation and distribution of outreach materials, products, and services. This role involves a mix of administrative, logistical, and communication tasks aimed at ensuring efficiency and effectiveness.

Location(s):
Grand Junction, CO

Status:
Full-Time

FLSA:
Exempt

Hiring Range: $58,000.00 - $65,000.00 per year. (The anticipated starting salary is based on the posted minimum requirements for this position. The offered salary will be based upon the selected applicant's education, training, and experience.)

This position is required to travel less than 5% of the time.

• Coordinate the development, implementation, facilitation, and reporting of in-person and virtual local, state, regional, federal, international, and tribal meetings, conferences, events, and activities.
• Coordinate the creation and distribution of outreach materials, products, and services and manage organization and inventory of outreach supplies and coordinate shipping/receiving of supplies as needed in a timely manner.
• Work closely with subject matter experts to prepare, review, and manage accurate and timely correspondence, reports, and other documents, including gathering information, drafting, and submitting performance work statement submittals and formal contract deliverables, including collecting and analyzing data related to program performance and outcomes.
• Provide administrative support for the various programs, including Public Affairs, International Activities, STEM with LM, and the Atomic Legacy Cabin.
• Schedule and attend internal meetings and meetings with clients, colleagues and internal subject matter experts, and external stakeholders.
• Draft meeting agendas and notes, and coordinate their review, finalization, and distribution.
• Maintain project schedules.
• Maintain and update database of LM stakeholders with accurate and current contact information.
• Coordinate business travel with LMS travel office and assist with expense reporting.
• Manage and maintain Outlook calendars to include business travel, out-of-office availability, and other work-related details.
• Make approved purchases with government-issued purchase card in accordance with business services policies and procedures.
• Identify and save records in accordance with information management policies and procedures
• Coordinate SharePoint updates and configuration.
• Coordinate with functional support groups, including Document Management and procurement.
• Other duties as assigned.

• Bachelor's degree or Vocational/Technical school diploma. Experience in lieu of education may be considered.
• 6 years of relevant experience.

• Valid Driver's License.

• Excellent project coordination and management skills, including ability to prioritize and complete competing projects/priorities with aggressive due dates and quick turn-around times.
• Excellent computer skills in a Microsoft Windows environment, including proficiency in Microsoft Office Suite (Outlook, Word, MS Teams, Excel, SharePoint, PowerPoint).
• Proven ability to manage multiple projects simultaneously and meet deadlines.
• Strong attention to detail and quality.
• Strong organizational and multitasking abilities.
• Superior organizational management and record keeping.
• Excellent written and verbal communication and interpersonal skills.
• Demonstrated customer-service orientation.
• Can-do attitude and collaborative work style; flexibility and adaptability.
• Ability to work collaboratively in a team-oriented environment.
• Ability to receive and communicate sensitive topics with appropriate judgement and skill.