Specialist, Special Education Data and Records

Specialist, Special Education Data and Records

Operating under the direction of the Director of Special Education, this position provides oversight and support for IEP review, compliance monitoring, special education records management, and administration of the District's computerized IEP system. The role ensures accurate documentation, data integrity, and timely reporting in alignment with District, state, and federal requirements. This position monitors compliance through the IEP tracking system, provides technical guidance to staff, and escalates concerns to leadership as needed.

Essential Responsibilities:

• IEP Review, Monitoring, and Compliance Support
• Records Management and Student Transfers
• IEP Software System Administration and Technical Support
• Documentation, Training and Department Support
• Other Duties

Education and Experience:

Acceptable demonstration of acceptable education and/or experience will be at the sole discretion of the District. High School Diploma or equivalent required. Associates' Degree in Business, Library Science, Office Technology or other acceptable equivalent preferred. Three years prior experience in office management, administrative assistant or other applicable experience required. Prior school district, special education, and/or student tracking software system experience preferred.

Licenses, Registrations or

Certifications:

Criminal background check required for hire. Valid Colorado driver's license or valid Colorado identification required.

Knowledge, Skills and Abilities:

• Ability to be adaptable and flexible with collaborative critical thinking and problem-solving capabilities
• Clear and effective written and verbal communication skills
• Strong customer service skills, with the ability to provide support in a professional and approachable manner
• Commitment to handling sensitive and confidential information with the highest ethical standards
• Strong interpersonal skills to collaborate with staff and various stakeholders
• Ability to follow applicable federal, state, local laws and Board of Education policies, in addition to building and department procedures
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
• Expertise in applying computer knowledge and technology skills to work product for non-expert end users
• Strong organizational and multi-tasking skills
• Strong professional written communication skills
• Ability to work independently as needed with minimal direction and/or supervision
• Ability to manage multiple priorities and frequent interruptions in a timely manner
• Operating knowledge of and experience with personal computers and peripherals
• Operating knowledge of and experience with office software such as word processing, spreadsheets, and email
• Operating knowledge of and experience with typical office equipment, such as copier, scanner, fax machine, etc.
• Operating knowledge of and experience with the district's IEP software