26 - Executive Assistant - Payroll

It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district, which state:

• We believe that the success of every student is our most important commitment.
• We believe that collaboration and engagement with our community, parents, staff, and students are essential to our success.
• We believe that we must act with integrity, celebrate diversity, and promote equity.
• We believe that each individual must be treated with dignity and respect.
• We believe that the social and emotional well-being of our students is as important as their academic needs.
• We believe that it is our responsibility to provide a safe, positive, and supportive environment for our students and staff
• We believe that our community heritage, traditions, and history should inform our response to future student and district needs.

As we embrace these values and consider their impact, we will achieve our vision of being a high performing school district that inspires community confidence. Each employee plays a part, and that contribution should bring us closer to helping each student achieve their dreams.

Job Title: Executive Assistant - Payroll
Work Year: 213 days
Department: Business Services
Reports To: Payroll Supervisor
Salary Range: Executive Assistant Salary Schedule
Benefits: Fringe Benefits based on Executive Assistant Meet and Confer
Status: FLSA Status:
Non-Exempt

The Executive Assistant - Payroll performs payroll functions to ensure accurate, complete, and timely processing and distribution of payroll and related reports. Maintains data for employees and reconciles monthly statements. He/she performs work of a complex nature in accordance with established procedures and guidelines as well as local, state, and federal law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience/knowledge in payroll/accounting field.
• High School Diploma or equivalent
• Any combination of education, training, and/or experience equivalent to: AA Degree in Business Administration or related field, and five (5) years of secretarial/clerical experience
• Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
• Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

• Experience/knowledge in Alio Business Management Software.
• Experience/knowledge with Frontline timekeeping system
• Due to the complexity of duties and training required for the position, a long term commitment is preferred.

• Knowledge of modern office practices and operation of standard office appliances, including desktop computers, typewriters, and copy machines
• Ability to be detail oriented with excellent proofing skills (ex. Proper grammar, style, syntax, spelling, and punctuation)
• Knowledge of mathematical and formula functions of spreadsheets (Excel)
• Ability to perform general office clerical work quickly and efficiently
• Ability to perform a variety of highly complex, technical duties involving specialized knowledge and independent judgment
• Ability to prioritize, plan, organize, and execute work independently
• Ability to use standard database, spreadsheet and word processing software effectively.
• Familiarity with mainframe terminal, electronic mail, requisitioning, purchase orders, service requests, and other computerized processes
• Ability to compose clear, concise letters and memos and format reports
• Ability to utilize professional telephone and electronic communication techniques and etiquette
• Ability to maintain highly complex and complicated records, prepare standard reports, and ensure their confidentiality.
• Excellent work attitude, with willingness to take responsibility for project completion and implementing initiative in reaching organizational goals
• Ability to utilize interpersonal skills using tact, patience, and courtesy to maintain a professional and friendly environment.
• Ability to work cooperatively with others
• Ability to establish and maintain a professional/effective working relationship with all staff, students, parents, city/county officials, and community members
• Ability to work under pressure with a multitude of on-going tasks and last-minute deadlines and changes despite…