Admissions Coordinator

The Admissions Coordinator is responsible for coordinating all aspects of the admissions process for the Skilled Nursing Facility. This full-time or part-time role manages referrals, conducts clinical screening evaluations, verifies financial eligibility, and serves as a liaison between hospitals, physicians, residents, families, and insurance providers. The Admissions Coordinator plays a key role in census development while ensuring compliance with federal and state regulations.

About Us

As a premier provider of assisted living and memory care communities across the Western United States, we’re passionate about creating vibrant, supportive environments where residents can thrive.

"Our supreme goal is to do and be the best in all we undertake, and to provide a Stellar life for our residents, their families and our employees." - Evrett Benton, Founder

If you are looking for a company and team that understands the value of people, then check us out!

Stellar Senior Living, a privately-owned family company, is a premier assisted living and memory care provider in the Western United States. Founded in 2012 we have experienced consistent growth adding senior living communities to our family each year. We continue to grow and are looking for top talent to join our team and continue the journey with us.

Why You'll Love Working Here

• Competitive Pay:
  Market-leading pay of $50000 per year to $55000 per year DOE

• Benefits:
  Full-time employees are eligible for medical, dental, and vision insurance. On top of that, Stellar also offers a generous Paid Time Off policy, 401(k) with company matching, holiday pay, and more.

• Career Growth:
  We're a growing company with opportunities for advancement and company-sponsored training. Tuition reimbursement and ongoing learning opportunities are available.

• Work Perks:
  Depending on role and community you may receive free meals on shift, reduced-cost meals, on-demand pay (access to your wages as you earn them.), and a supporting, team-driven environment

What You’ll Do

• Receive, document, and evaluate all new resident referrals from hospitals and community sources.
• Conduct screening assessments to determine eligibility for skilled nursing admission and appropriate level of care.
• Verify payer source and determine Medicare, Medicaid, and managed care eligibility, including insurance authorizations when required.
• Coordinate communication between referring and receiving physicians, hospital discharge planners, residents, and families.
• Schedule and coordinate pre-admission conferences and ensure required admission documentation and signatures are obtained.
• Maintain accurate documentation of admissions, discharge activity, and referral outcomes to support census tracking.
• Provide facility tours and education to prospective residents and families regarding services offered.
• Develop and maintain relationships with hospital and community referral partners to support census growth.
• Ensure compliance with federal and state regulations related to admissions, discharge, and transfer processes.

Qualifications

• High school diploma or equivalent required.
• Minimum one (1) year of healthcare experience required; long-term care or skilled nursing experience preferred.
• Working knowledge of Medicare, Medicaid, managed care, and insurance authorization processes.
• Familiarity with medical terminology and the ability to review clinical referral documentation.
• Strong interpersonal and presentation skills with the ability to communicate effectively with healthcare professionals, residents, families, and community partners.
• Ability to manage multiple referrals simultaneously, work under pressure, and make sound eligibility determinations.
• Valid State Driver’s License required.

Join Us

If you're ready to bring your skills and compassion to a mission-driver organization where residents and employees matter, we invite you to apply and grow your career with Stellar Senior Living

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

As part of Stellar Senior Living’s continued efforts to maintain a safe environment for all employees, residents, families, and visitors, Stellar strongly encourages its employees to receive an FDA-approved COVID-19 vaccination, as well as any subsequent booster doses, as recommended by the Centers for Disease Control and Prevention (CDC). To facilitate and further encourage COVID-19 vaccinations, Stellar periodically organizes onsite vaccination clinics at its various locations.

Stellar employees are not required to be fully vaccinated for COVID-19 as a condition of employment.