Administrative Assistant

Position: Administrative Assistant I
Chipton-Ross is seeking an Administrative Assistant I for a contract opportunity in Grand Prairie, TX.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

• Communication, tradeshow, event management experience a plus but not required.

• Intermediate Level - Microsoft Office:
Outlook, Word, Excel, PowerPoint, TEAMS;
Sharepoint

• Interpersonal skills adapted to the unique requirements of the organization.

POSITION RESPONSIBILITIES:

Key responsibilities include managing end-to-end event logistics such as badge registration, attendee tracking, and access management for limited passes. Oversees guest invitations, registration workflows, and online event platforms, including sharing login access, maintaining user-friendly systems, and generating and distributing weekly reports. Additional duties include managing Excel-based attendee lists, sending invitations, tracking responses, and ensuring badge completion. Support booth and event catering logistics, including coordination for customer event hosting up to 700 attendees.

Coordinate hotel accommodations for attendees and provides ongoing administrative and logistical support to ensure successful execution of all trade show and event activities.
Coordinates activities involved in the planning and implementation of trade shows and events by performing the following duties.

• Helps write and coordinate production of trade show literature/handouts.

• Assist in management of hotel room blocks, show registration and customer invite lists

• Run reports on event attendance and communicate results to relevant parties.

• Coordination with other Safran sites, US and France, suppliers, hotels and contractors on participation and events

• Processing orders for catering, audio-visual and promotional items

• Completes necessary documentation including contracts, payments, and correspondence; and makes sure deadlines are met.

• Coordinates packing, transportation and delivery of display booth and materials.

• Coordinate the schedule for booth personnel.

• Works with contractors and trade show management to resolve problems.

PHYSICAL REQUIREMENTS:

• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.

• The employee is frequently required to reach with hands and arms.

• The employee is occasionally required to stand and walk.

• The employee must occasionally lift and/or move up to 10 pounds.

• Specific vision abilities required by this job include close vision.

• The noise level in the work environment is usually quiet.

REQUIRED

EDUCATION:

• Accredited High School Diploma or GED.

WORK HOURS:

• Full-Time- monday-Friday 08:00am-05:00pm