Deputy Secretary

Location

DFW, TX South of the DFW Airport - Onsite

M-F during core business hours

6-12 months engagement (potential permanent conversion)

• Perform the duties of the City Secretary as needed
• Support City Council meetings, including agenda preparation, postings, and minutes
• Assist with municipal elections in compliance with Texas Election Law
• Manage city records, contracts, and public information requests
• Coordinate board and commission appointments and onboarding
• Supervise office staff and support performance management
• Ensure compliance with the Texas Public Information Act and Texas Open Meetings Act
• Draft ordinances, resolutions, proclamations, and official correspondence
• Represent the City Secretary’s Office at community functions

• Minimum of three (3) years of experience as a Deputy City Secretary or City Secretary
• Bachelor’s degree preferred, or equivalent municipal experience
• Texas Registered Municipal Clerk (TRMC) certification required
• Notary Public commission required or ability to obtain within six months
• Valid Driver’s License required
• Strong knowledge of municipal records, elections, and agenda management
• Excellent communication, organizational, and interpersonal skills

• Office-based role with extended periods of computer and desk work
• Occasional lifting of up to 10 pounds (documents, files, supplies)
• Movement between offices, meeting rooms, and workstations as required
• Occasional evening hours to support scheduled official meetings
• Use of standard office equipment including computer, phone, copier, and related devices