Accountant, Financial Reporting, Payroll

Job Description

Mathison | Mathison Architects is a 19‑person design firm based in Grand Rapids, Michigan, working across nearly all typologies of architecture and interiors projects throughout the Midwest and beyond. We are looking for a reliable, detail‑oriented person to take over the day‑to‑day financial coordination of the firm.

This is a hands‑on role as an integral member of our team. You’ll work closely with our retiring controller during a structured transition, and then take the lead on these responsibilities. We’re a small, collegial office and value someone who approaches their work with care, clarity, and sound judgment, and who communicates openly as part of the team.

• Process payroll and fund 401(k) contributions
• Record all transactions across bank accounts, credit cards, and loans
• Manage invoicing and bill payment
• Monitor the accounting inbox and respond as needed
• File monthly and annual sales tax returns
• Prepare 1099s
• Prepare the annual workers’ comp audit
• Collect W9s and worker comp certificates from subcontractors
• Reimburse employee expenses
• Prepare compensation package reports for employees
• Onboard new employees to time tracking, payroll systems and benefits
• Pay quarterly estimates
• Attend a monthly meeting to review prior‑month financials with firm leadership
• Serve as the liaison with our CPA
• Monitor all online accounts for fraud
• File invoices on server

• Experience in small‑business accounting or bookkeeping, ideally in a professional services context
• Comfort with payroll processing and basic financial reporting
• Organized, self‑directed, and precise
• At least 3 years experience with Quick Books Online
• Can work with a small team and doesn’t need a lot of hand‑holding once oriented

We are open to this being a part‑time staff position and are flexible on hours. Compensation is commensurate with experience. Most work will be performed in our downtown Grand Rapids office, but some can be done remotely.