Accounting Data Entry Specialist

Kforce has a client in Grand Rapids, MI that is seeking a detail-oriented Accounting Data Entry Specialists to support a high-volume accounting team with invoice processing, customer invoicing, accounts payable data entry, reconciliation support, and general accounting administrative tasks. This role is ideal for someone with strong computer skills, basic accounting knowledge, and the ability to work quickly and accurately in a fast-paced environment.

The team is looking for quick learners who can follow processes, manage a large volume of invoices and data entry, and ask questions when needed.

Key Responsibilities:

* Process and enter high volumes of invoices and accounting data into the ERP system

* Assist with customer invoice processing and delivery

* Support accounts payable functions including invoice coding, matching, approvals, and data entry

* Perform 3-way match of invoices, purchase orders, and receipts as needed

* Review invoice details for accuracy, completeness, and proper approvals

* Reconcile customer accounts and assist with invoice/payment research

* Process vendor invoice data and help resolve invoice exceptions

* Communicate with internal departments or vendors to clarify invoice items, pricing, approvals, or missing information

* Maintain organized electronic records and assist with invoice documentation/file management

* Process incoming account statements and assist with departmental mail or accounting inboxes as needed

* Support ad hoc accounting, AP, invoicing, collections, and data entry projects

* Work closely with accounting team members to meet deadlines and ensure timely processing
* Previous experience in accounting, accounts payable, invoicing, collections, customer billing, or high-volume data entry

* Strong computer skills with proficiency in Microsoft Office Suite, especially Excel

* Experience using SAP, Oracle, or another ERP system preferred

* Ability to process a high volume of invoices and/or accounting data accurately

* Strong attention to detail and ability to identify discrepancies

* Basic understanding of accounting and finance principles

* Strong organizational skills and ability to manage multiple priorities

* Ability to work in a fast-paced environment with tight deadlines

* Strong communication skills and a customer-service mindset

* Ability to learn quickly and adapt to changing priorities

* Comfortable asking questions and working collaboratively with a team

Preferred Qualifications:

* SAP experience preferred, but not required

* other large ERP system experience helpful

* Prior accounts payable, customer invoicing, billing, collections, or manufacturing accounting support experience

* Associate degree in Business, Accounting, Finance, or related field preferred, but equivalent experience will be considered

* Advanced Excel skills preferred