Tribal Fiscal Administrator

Posted:
July 29, 2026

JOB DESCRIPTION

POSITION:
Tribal Fiscal Administrator

DEPARTMENT:
Finance/Accounting/Grants Management

LOCATION:

Tribal Administration

SUPERVISOR:
Finance Director/CFO

EMPLOYMENT:
Full-Time

SALARY/PAY RATE: TBD-Based on Experience and Qualifications

DESCRIPTION:

The Fiscal Administrator will ensure accurate, compliant financial accounting and reporting for Tribal Government operations, with a specific focus on grants and funding agreements, including federal programs such as the Climate Pollution Reduction Grant (CPRG). This role combines core accounting responsibilities(general ledger, reconciliations, financial statements) with specialized grant reporting, compliance, drawdown, and reimbursement reporting duties to tribal,federal, state, and private funding agencies. The position supports fiscal integrity, environmental data compliance, and timely, audit-ready reporting.

Essential Duties and Responsibilities:

General Accounting Functions

• Maintain and update general ledger accounts, ensuring appropriate grant coding and accuracy.
• Prepare and post journal entries,accruals, adjusting entries, and monthly close activities.
• Reconcile subsidiary ledgers andgrant-specific balance sheet accounts.
• Support accounts payable and receivable processing as it relates to grant funding.
• Support payroll allocations as they relate to grant funding.
• Monitor grant-funded budgets,expenditures, and cash activity; ensure compliance with award terms and funding agency regulations.
• Interpret and apply federal Uniform Guidance (2 CFR Part 200) and other applicable regulations.
• Prepare, submit, and track monthly,quarterly, and annual financial reports, reimbursement requests, anddrawdowns to the appropriate agencies.
• Maintain audit-ready grant files —including budgets, drawdowns, reports, amendments, and supporting documentation.
• Develop and maintain compliance checklists, tracking tools, and monitoring schedules.
• Analyze grant expenditures for allowability, documentation, and compliance with Uniform Guidance andaward conditions.

Compliance& Internal Controls

• Ensure grant expenditures and financial practices comply with GAAP, Tribal policy, and grant terms.
• Review procurement and travel transactions charged to grants for compliance with federal procurement standards.
• Assist in time and effort reporting processes when required by grants.
• Implement internal controls toensure compliance with CPRG-specific requirements, including environmental data integrity and Justice
  40 objectives.

Program-Specific Compliance (CPRG and Similar Grants)

• Ensure adherence to EPA-approved budgets and work plans.
• Monitor compliance with environmental quality assurance requirements, including Quality Assurance Project Plans (QAPPs) for data collection.
• Track and document benefits to disadvantaged communities in alignment with Justice
  40 and Tribal equity goals.
• Maintain readiness for Single Audit testing and ensure corrective actions for any findings.

Audit &Fiscal Support

• Serve as a key resource for internal and external audits; prepare schedules, respond to auditor requests, and provide supporting documentation.
• Assist with SEFA (Schedule of Expenditures of Federal Awards) preparation and year-end close support.

Cross Departmental Coordination

• Collaborate with Tribal departments, program managers, and finance staff on grant budgets,reporting calendars, and compliance issues.
• Provide guidance or training on financial processes and reporting expectations as needed.

Other Duties

• Participate in improvement of accounting systems, internal controls, and policies related to grant reporting.
• Perform additional duties as assigned.

Minimum Qualifications

Education& Experience

• Bachelor’s degree in Accounting,Finance, Business Administration, or related field preferred; or equivalent combination of education and experience.
• 1-3+ years of experience in accounting with emphasis on government finances and grant reporting/accounting experience.
• Experience in Tribal government accounting or nonprofit/governmental fund accounting preferred.

Knowledge,Skills & Abilities

• Strong knowledge of GAAP, fund accounting, and financial reporting…