Payroll Manager

Mission Statement

Restoring hope and freedom through rehabilitation.

• Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition . Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

The Payroll Manager is responsible for the overall administration, accuracy, compliance, and continuous improvement of payroll and time management services for Mary Free Bed. This role provides leadership and oversight for payroll processing, timekeeping, reconciliations, payroll tax and reporting requirements, employee and manager support, payroll systems, audits, and related processes. The Payroll Manager serves as a subject matter expert on payroll practices and regulations, leads process and system improvements, and partners with Finance, Human Resources, Benefits, Information Technology, managers, employees, and payroll vendors to ensure timely, accurate, and compliant payroll services.

• Oversees biweekly and monthly payroll processing, ensuring payroll is accurate, timely, complete, and compliant with established procedures.
• Provides leadership and direction for payroll staff and coordinates work assignments, priorities, training, and performance expectations.
• Reviews and approves payroll inputs, including regular and overtime hours, shift differentials, leave balances, bonuses, incentives, retroactive pay, stipends, paid time off adjustments, and other special payments.
• Oversees timekeeping and time management processes, including monitoring time collection, approvals, exceptions, and system-related issues.
• Ensures employee payroll records are accurately maintained, including direct deposits, tax with holdings, voluntary deductions, garnishments, retirement contributions, and other payroll-related information.
• Serves as a subject matter expert and escalation point for complex payroll, timekeeping, policy, and regulatory questions.

• Oversees payroll reconciliations for wages, deductions, benefit premiums, PTO, garnishments, retirement contributions, taxes, and other payroll-related accounts.
• Ensures compliance with federal, state, and local payroll and employment requirements, including applicable wage and hour, tax, withholding, reporting, and regulatory requirements.
• Oversees payroll tax reporting and payment processes, including quarterly, annual, and other required filings and reconciliations.
• Coordinates calendar year-end and fiscal year-end payroll activities, including W-2 preparation, balancing, and reconciliation.
• Coordinates responses to internal and external audits and ensures payroll documentation is accurate, complete, secure, and available when requested.
• Identifies payroll discrepancies, trends, control issues, and compliance risks and ensures timely resolution.

• Oversees payroll and time management system configuration, maintenance, testing, and implementation activities in partnership with appropriate internal teams and vendors.
• Establishes, maintains, and updates payroll, time and attendance, reconciliation, reporting, and control procedures.
• Identifies opportunities to streamline payroll processes,…