Purchasing Assistant

Terryberry’s Purchasing Assistant is a highly organized, detail-oriented team member who supports the day-to-day operations of the Purchasing Department. This is a tactical, execution-focused role ideal for someone who enjoys staying on top of emails, documentation, and system-driven work in a fast-paced office environment.

The successful PA brings consistency and follow-through to the team, is comfortable managing multiple priorities, and values accuracy and reliability. This role is well-suited for someone looking to build long-term stability within a purchasing, supply chain, or operations function while continuing to develop their skills over time.

• Respond to and investigate internal & external supply chain inquiries in a timely manner
• Interact with Sales, Accounting, Customer Service, and all depts throughout the organization
• Create, manage, and send purchase orders using multiple systems
• Communicate with manufacturing on receipts/damages/inventory adjustments, and enter claims
• Document and develop Standard Operating Procedures in partnership with the Purchasing Dept.
• Process product returns by engaging vendors for RMA’s
• Run reports and manage open purchase orders for accuracy
• Communicate and process order changes & approvals
• Work with Buyers on Domestic & International supply chain issues
• Process vendor invoices & credits to the appropriate groups
• Data entry for processing and maintaining records

• 1–2+ years of experience in a purchasing, supply chain, logistics, or office-based administrative role (experience may include office administration in a supply chain, freight, manufacturing, or similar environment)
• Comfort working in a high-volume, fast-paced office setting with frequent email communication, paperwork, and system-based tasks
• Strong organizational skills with the ability to manage multiple priorities, track details, and meet deadlines
• High attention to detail and accuracy when handling data entry, documentation, and transactional work
• Ability to work across multiple systems and learn new tools quickly
• Proficiency with Microsoft Office, particularly Excel and Outlook
• Clear and professional written and verbal communication skills
• Experience with Salesforce (CRM), Syspro (ERP), SAP Concur, or similar systems is a plus