Administrative Assistant

Please see Special Instructions for more details.

• Internal applicants should use the WMU-Internal Application.
• External applicants should use the WMU Application.

Posting Summary

College

College College Of Educ & Human Dvlpmt

Executive Area

Executive Area Provost & VP Academic Affairs

Department

Department College of Educ & Human Dvlpmt

Posting Number

Posting Number S1460P

Job Type

Job Type Full Time, Regular

Pay Type

Pay Type Nonexempt/Hourly

Pay Grade

Pay Grade C

Campus Location

Campus Location WMU-Grand Rapids - Downtown

Salary Range

Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

Number of Vacancies

Number of Vacancies 1

Provides administrative and budgetary support for the supervisor and the department.

• Uses word-processing and spreadsheet software to produce and edit letters, memos, reports, statistical tables and other documents.
• Answers non-routine questions regarding the department. Refers questions as needed.
• Explains departmental policies and procedures.
• Monitors, tracks and reconciles a budget(s). Prepare budget reports and may recommend allocations.
• Maintains a database: verifies, updates, and enters data.
• Schedules appointments and coordinates meetings; makes travel arrangements.
• Monitors and orders departmental supplies.
• Typically, engages in some office management and/or project work.
• May provide guidance and direction to student employees.
• May update the content of the department’s website.

• High school diploma or equivalent.
• One year’s relevant experience.
• Proficiency with word-processing and spreadsheet software.
• Experience with query databases and budget entry and tracking.

• Experience providing guidance to student employees.

• Internal applicants should use the WMU
  -Internal Application.
• External applicants should use the WMU Application.

• This terminal position is through 06/30/2027, with the potential to be renewed.
• This position is physically based in Grand Rapids, MI.
• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:
  https://(Use the "Apply for this Job" box below).-staff
  .

• Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or equivalent?
• • Yes
  • No
• * Do you have one year of relevant experience?
• • Yes
  • No
• * Do you have proficiency with word-processing and spreadsheet software?
• • Yes
  • No
• * Do you have experience with query databases and budget entry and tracking?
• • Yes
  • No
• * Do you have experience providing guidance to student employees?
• • Yes
  • No

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Other

WMU is an Equal Opportunity/Affirmative Action Employer. Minorities, women, veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.