Accounting and Administrative Assistant

We are seeking a dependable, detail-oriented Accounting and Administrative Assistant to support a variety of administrative, accounting, and customer service functions. This position plays a key role in keeping the office running smoothly and efficiently while supporting multiple departments.

• Apply incoming customer payments (Cash Application)
• Assist with collections and account follow-ups
• Apply monthly finance charges to overdue accounts
• Send monthly customer statements
• Match vendor bills with purchase orders and receiving documentation
• Enter vendor bills and ensure proper account coding
• Review vendor statements and assist in resolving discrepancies
• Assist with obtaining and tracking sales tax certificates

• Sort and distribute incoming mail; assist with outgoing mail and bulk mailings
• Perform bank deposits and local bank runs as needed
• Answer and support incoming phone calls with professionalism
• Order and maintain office supplies inventory
• Assist with scheduling appointments, meetings, or deliveries
• Provide general administrative support, including copying, filing, and document organization
• Help with organizing special events, meetings, or company functions

• Associates Degree or prior office or administrative experience preferred (accounting or bookkeeping experience desired)
• Familiarity with basic accounting principles and office procedures
• Strong attention to detail and excellent organizational skills
• Clear and professional verbal and written communication
• Proficient in Microsoft Office (Excel, Word, Outlook); experience with accounting or ERP software is desired
• Positive attitude, willingness to learn, and ability to work independently or as part of a team
• Valid driver’s license for occasional errands or bank runs

• 401(k) and Profit Sharing
• Comprehensive benefits package starting day one.
• Paid vacation, personal days, and 10 paid holidays.
• Wellness program
• Tuition Reimbursement
• Kitchen area
• Family-owned and operated business

This position is based in our main office and requires in-person attendance Monday through Friday, from 8-5pm. Occasional travel within the local area is required.

Job Type: Full-Time

Pay: $20 to $25 per hour

Day Shift, Monday to Friday

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.