Administrative Assistant

Description We are looking for an Administrative Assistant to join our team in Grand Rapids, Michigan, for a Contract to permanent position within the non-profit sector. This role requires a detail-oriented individual who thrives in administrative and operational tasks, supporting program goals and ensuring compliance with regulatory requirements. The ideal candidate will contribute to the organization's mission by providing exceptional service and maintaining efficient office operations.

Responsibilities:

- Provide administrative support to ensure smooth daily operations, including managing schedules and coordinating meetings.

- Handle inbound calls, addressing inquiries and directing them to the appropriate department.

- Perform data entry tasks with accuracy to maintain organized and up-to-date records.

- Serve as the first point of contact for visitors, managing receptionist duties with a welcoming demeanor.

- Assist in preparing, organizing, and distributing documents and reports as needed.

- Maintain compliance with organizational policies and procedures, ensuring adherence to regulatory standards.

- Collaborate with team members to support program initiatives and achieve targeted outcomes.

- Monitor and manage office supplies inventory, placing orders as necessary to maintain stock.

- Participate in team meetings, providing input and updates on administrative tasks.

- Support the collection and reporting of program data to meet organizational and funding requirements. Requirements - Proven experience in administrative assistance or related roles.

- Strong proficiency in data entry and managing office documentation.

- Excellent communication skills, both verbal and written.

- Ability to handle inbound calls professionally and provide customer service.

- Familiarity with receptionist duties, including greeting visitors and managing inquiries.

- Detail-oriented with strong organizational and time-management abilities.

- Proficiency in using office software and tools, such as Microsoft Office Suite.

- Ability to work collaboratively in a team environment while maintaining a high level of professionalism. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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