Event Services Assistant

Position

Event Services Assistant

Event Services

Event Manager

Non-exempt, hourly

• Organizes, updates, and maintains file systems, calendars, and other records for Event Services.
• Assists with site visits and tours when appropriate.
• Attend weekly staff and event meetings.
• Provides receptionist support when needed.
• Show coverage for the expo floor, ballroom events, and meeting space as scheduled.
• Operate radio and dispatch system in a professional and courteous manner.
• Liaison to clients for basic information.
• Supports Event Manager with day-to-day operations.
• Assists with other duties as assigned such as fire inspections and room conversions.
• Provides support to Sales and Event Services Department.
• Coordinates 1 to 3 events per month.

• High School diploma or G.E.D.
• Two years related administrative experience.
• Hospitality background is preferred.
• Ability to use all office equipment, computer, calculator, and copy machines.
• Ability to prioritize tasks and handle multiple tasks at a time.
• Good communication, problem solving, and organizational skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint; background in industry standard software systems is a plus but not required.
• Ability to use is preferred but not required.

Location:

On Site – Part time, DeVos Place

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of the job, the employee is regularly required to sit or stand for long hours; type and operate office machines; talk and hear on the telephone. Specific vision abilities required by this job include close vision to handle office correspondence.

Being present on the show floor requires the ability to stand for long periods of time as well as strength to occasionally set tables and chairs.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.