Marketing Communications Production Coordinator

Marketing Communications Production Coordinator

Country: USA

State:
Michigan

City:
Grand Rapids

Office

Location:

1101 - 1111 44th Street - - - - -

Do you enjoy being the person who brings order to complexity and keeps everything running seamlessly behind the scenes?

Are you at your best when supporting leaders, balancing multiple priorities, and ensuring nothing falls through the cracks?

Do you take pride in staying organized, composed, and detail-oriented in a fast-paced, high-visibility environment?

• Offering competitive wages and benefits, that support your life both in and out of work
• Providing a flexible hybrid work schedule, meaning we expect the office to be your primary place of work, balanced with choice and control.
• Creating continuous learning opportunities to help you grow and upskill.
• Fostering a culture of inclusion where employees feel seen, heard and valued - and living it out every day.
• Empowering you to make a meaningful impact on people and the planet through your work and Steelcase's ongoing commitment.

• Coordinating virtual and in-person meetings and events, including leader calls, town halls, and internal broadcasts to ensure seamless execution
• Partnering with senior leaders and executive assistants to align schedules, clarify goals, and prepare for high-impact communications
• Managing end-to-end event logistics including agendas, materials, timelines, and run-of-show execution
• Tracking project timelines, deliverables, and dependencies while proactively following up and escalating risks as needed
• Collaborating with cross-functional teams including Communications, IT, and Brand Experience to ensure alignment and smooth handoffs
• Facilitating post-event follow-ups including summaries, action items, and reporting on participation and outcomes
• Identifying opportunities to improve processes, standardize workflows, and increase efficiency across meetings and events

• Bachelor's degree or equivalent experience in marketing, communications, business, or a related field
• Approximately 2-3 years of experience in a marketing, coordination, or administrative support role
• Experience coordinating meetings, events, or project logistics in a professional environment
• Familiarity with calendar management, scheduling, and supporting day-to-day operations
• Proficiency with Microsoft Office tools (especially Outlook, Teams, PowerPoint, Excel)
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines

• Experience supporting leaders, coordinating meetings/events, or working in a fast-paced corporate environment
• Strong organizational and prioritization skills with the ability to manage multiple tasks while maintaining attention to detail
• Ability to stay composed, adaptable, and solutions-oriented in high-visibility or changing situations
• Effective communication and collaboration skills across cross-functional teams and stakeholders
• Proactive mindset with strong problem-solving abilities and a willingness to learn
• Familiarity with project coordination practices and related tools (preferred)

Steelcase provides employment opportunities to all qualified employees and applicants without regard to race, color, creed, genetic information, religion, national origin, gender, sexual orientation, gender identity and expression, age, disability, or veteran status and bases all employment decisions only on valid job requirements. If we can make the application process easier through accommodation, please email us at