Finance & Operations Administrative Assistant

Vesco Oil is proud to have been awarded a 2022 Top Workplaces honor by The Detroit Free Press.

Vesco has excellent opportunities for people who want to work for a family-owned business where:

• There is great leadership and company growth
• The owners, management and co-workers feel like family
• Everyone is appreciated, supported, valued and treated with respect
• Employees have an opportunity to be promoted within
• People take pride in their work and how they contribute to the success of the company

• Medical Insurance
• Vision Insurance
• Paid Holidays
• Paid Vacation
• Paid Sick Days
• Safety Bonuses
• Attendance Bonuses
• Profit Sharing
• Wellness Program
• Ongoing training and development

Position: Business Administrative Assistant

Location: 4875 Starr Street SE

Grand Rapids, MI

Job : 1109

# of Openings: 1

We’re looking for a detail-oriented Business Administrative Assistant to support our Business Manager and operations team. This role plays a key part in day-to-day financial and administrative activities, including invoicing, billing, inventory support, and general office operations.

If you enjoy variety in your work, are comfortable working with numbers and data, and like being a dependable team player, this could be a great fit.

• Process invoices, billing, and accounts payable/receivable
• Post weekly bank deposits and support order credit approvals
• Submit customer and portal invoicing
• Review statements, investigate discrepancies, and correct errors
• Process purchase orders, warehouse transfers, and direct vendor billing
• Audit inventory counts and reconcile discrepancies
• Review and adjust inventory data, including non-stock items
• Generate and distribute reports using Excel and internal systems
• Serve as backup for customer order intake and order processing
• Provide general office and administrative support
• Assist with department oversight when the manager is unavailable
• Perform other related duties as needed

• Strong working knowledge of accounting principles
• Hands‑on experience with AP, AR, billing, and inventory/cycle counts
• Comfortable working with data, reports, and spreadsheets
• Moderate to strong Excel skills (required)
• Strong attention to detail and high level of accuracy
• Excellent communication and customer service skills
• Ability to manage multiple priorities and meet deadlines
• Self‑motivated, dependable, and team‑oriented
• High integrity, strong work ethic, and reliable attendance

• 4+ years of experience in a business, accounting, or financial environment
• Experience in product distribution or inventory systems is a plus

• Indoor office environment with occasional exposure to warehouse conditions
• Ability to occasionally lift up to 50 pounds
• Regular use of hands, computer, and phone
• Occasional standing, walking, stooping, kneeling, or crouching

• Stable, full-time role with a collaborative team
• Variety of responsibilities—no two days are the same
• Opportunity to support key business operations and leadership

Vesco Oil is an Equal Opportunity Employer and does not discriminate because of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, orientation, military veteran status, or any other characteristic protected by law.