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Executive Assistant to Superintendent and Board of Education
Job in
Grand Rapids, Kent County, Michigan, 49528, USA
Listed on 2026-07-12
Listing for:
Memspa
Full Time
position Listed on 2026-07-12
Job specializations:
-
Administrative/Clerical
Education Administration, Office Administrator/ Coordinator, Business Administration, PR / Communications
Job Description & How to Apply Below
Overview
District/Organization: Van Dyke Public Schools
Position/Type: Other, full time
Salary: Commensurate with experience
Executive Assistant to the Superintendent and Board of Education (Non-Represented)
The Executive Assistant to the Superintendent is responsible for providing support to the Superintendent, Board of Education, and administrative staff toward achieving the mission of the district in the key areas of Support, Leadership, and Communication. This includes communicating information; ensuring compliance with financial, legal and administrative requirements; promoting the district; and serving as a liaison between the district and community.
This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs. Applicants should be creative thinkers with positive, passionate, and adaptable personality.
- Five years’ job-related experience that includes increasing levels of responsibility
- Demonstrated ability to work independently and make decisions in accordance with established policies and procedures
- Expert level written and verbal communication skills, strong decision-making ability and attention to detail (including Microsoft programs and calendar skills; ability to take notes at public meetings)
- Willingness to be a Notary Public
- Ability to apply technology to streamline district processes; communicate with staff and the community; and promote the district
- Demonstrated ability to collaborate with stakeholders and respond to diverse organizational and community needs through a customer service model
- Proven ability to write and source content and foster cooperative, professional relationships for print, broadcast and social media
- Capacity to work independently and effectively manage multiple projects/tasks of varying complexities in fast-paced environments
- Ability to maintain confidentiality and efficiently carry out the responsibilities of the Office of the Superintendent with a high level of professionalism, respect, and courtesy
- Coordinate and prepare documents and supplementary materials for Board Meetings, Cabinet Meetings, District-wide Administrator Meetings, and Committee Meetings.
- Develop/Coordinate monthly schedule of presentations and awards during Board meetings.
- Schedule and coordinate meetings, appointments, facilities, travel, and conference arrangements.
- Develop timelines for projects and events.
- Stay abreast of legal requirements for the Office of the Superintendent, including student discipline, Board policies, FERPA, and FOIA requirements.
- Understand, conceptualize, manage, and execute communication projects within the district and community.
- Assist with design, coordination, and execution of marketing efforts to promote the district, working with outside vendors, if needed, to produce communication and marketing materials.
- Serve as social media coordinator, creating/maintaining the district’s online presence and developing strategies to increase interaction across various platforms, e.g. websites, Facebook, etc. (Responsible for content curation, scheduling, and updates.)
- Attend district-wide events and other school events as requested.
- Remain visible and approachable to all stakeholders in order to build relationships with key groups and district/parent support organizations.
- Serve as information liaison between school district and community at large; represent the district within various community organizations (e.g., VDPS Foundation).
- Delivering agency messages via electronic notification system, telephone system/voice mail/email and other electronic media (Inclement weather, breaking news, bereavement, etc.).
- Maintain team approach to Central Office functions and customer service approach to all stakeholders.
- Serve on the district crisis team.
- Provide coordination between Board of Education, Office of Superintendent, departments and schools as well as between the district and local/state government offices.
- Coordinate and facilitate many aspects of millage and bond campaigns and district/community events.
- Assis…
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