Administrative Coordinator

We are seeking a highly organized and detail-oriented Administrative Coordinator to support daily business operations and ensure the efficient coordination of administrative functions. The ideal candidate is a proactive professional with excellent communication, organizational, and problem-solving skills who can manage multiple priorities while providing outstanding support to internal teams and external stakeholders.

• Provide day-to-day administrative support to management and departmental teams.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized filing systems, records, and confidential documentation.

• Coordinate office activities and ensure smooth daily operations.
• Schedule meetings, appointments, and conference calls.
• Manage office supplies, equipment, and vendor communications.

• Serve as a primary point of contact for internal and external inquiries.
• Respond to emails, phone calls, and requests in a timely and professional manner.
• Foster positive relationships with customers, vendors, and team members.

• Maintain accurate records, databases, and operational reports.
• Assist with data entry, document preparation, and recordkeeping.
• Ensure accuracy and confidentiality of business information.

• Assist with coordinating projects, events, and departmental initiatives.
• Track deadlines, action items, and project progress.
• Support cross-functional collaboration to meet business objectives.

• Identify opportunities to improve administrative processes and workflow efficiency.
• Recommend and implement best practices for office organization and productivity.
• Assist with developing and maintaining standard operating procedures.

• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Previous experience in an administrative, office coordination, or business support role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and general office software.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong problem-solving skills and ability to work independently.
• Professional demeanor with excellent interpersonal skills.

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Project Management Certification
• Business Administration Certification
• Customer Service Certification

• Salary range of $52,000 - $80,080 annually.
• Comprehensive health, dental, and vision benefits.
• Retirement savings plan with company contributions.
• Paid vacation, holidays, and personal time off.
• Professional development and training opportunities.
• Collaborative and supportive work environment.
• Opportunities for career advancement within the organization.
• Stable, full-time position with long-term growth potential.

Grand Rapids is known for its strong and diverse business community, affordable cost of living, and excellent quality of life. The city offers a thriving economy, a collaborative professional environment, and abundant opportunities for career growth across multiple industries. With its vibrant downtown, cultural attractions, and outdoor recreation, Grand Rapids provides an outstanding place to build both a rewarding career and an enjoyable lifestyle.